Executive Assistant

Questrade Financial Group (QFG), through its companies – Questrade, Inc., Questrade Wealth Management Inc., Community Trust Company, Zolo, and Flexiti Financial Inc., provides securities and foreign currency investment, professionally managed investment portfolios, mortgages, real estate services, financial services and more. Questrade uses cutting-edge technologies to develop innovative products that give customers better, more affordable ways to take control of their money.

We are everything a traditional financial institution is not. At QFG, you will be constantly moving forward, bringing the future of fintech into existence. You will be a part of a collaborative team that cares deeply about our mission and each other. Your team members will help you conquer challenges, push boundaries and discover what you are truly capable of.

At QFG, we have a culture of innovation where technology serves people—both our team and our customers. We see AI as a collaborative and transformative enabler, and we are seeking forward-thinking individuals who can effectively integrate it into their daily work. The ideal candidate will be a catalyst for change, helping us use AI to create a more efficient and rewarding employee experience while also developing cutting‑edge solutions that delight and serve our customers.

Join us in shaping a future where AI empowers our team to do their best work and helps us deliver unparalleled customer experiences.

This is a place where you can explore, discover and learn with continuous growth. As a diverse and inclusive place to work, with a hybrid working environment you can unleash your creativity and curiosity with no limits. If you share the same sense of infinite possibility, come shape your future at QFG.

• Health & wellbeing resources and programs
• Paid vacation, personal, and sick days for work‑life balance
• Competitive compensation and benefits packages
• Work‑life balance in a hybrid environment with at least 3 days in office
• Career growth and development opportunities
• Opportunities to contribute to community causes
• Work with diverse team members in an inclusive and collaborative environment

This job posting is for an existing vacancy.

The Executive Assistant will provide professional executive support to the Chief Client Officer (CCO). As a proven high‑achiever and polished professional, you have exceptional time management and organizational skills. The successful candidate will be positive and resourceful with an energetic demeanor and a proven track record of anticipating needs and providing outstanding executive assistance.

In this role, responsibilities include but are not limited to:

• Provide high‑level administrative partnership to the CCO, including complex calendar management, travel coordination, and acting as a primary gatekeeper and liaison for their direct reports.
• Lead the end‑to‑end coordination of meetings and conferences—overseeing venue logistics, catering, agenda preparation, and the distribution of minutes and actionable follow‑ups.
• Draft professional correspondence and collaborate with subject‑matter experts to produce high‑impact PowerPoint/Google Slides presentations.
• Manage significant special projects and departmental reports independently, ensuring all deliverables and "ad hoc" requests are completed on schedule.
• Regularly review standard departmental deliverables and progress, and take appropriate action to ensure timely completion of all department tasks.
• Handle sensitive files and internal/external reporting with strict confidentiality and organized record‑keeping.
• Other ad‑hoc duties as required

• Have a post‑secondary degree in Business Administration (or equivalent) and 5+ years of experience supporting executive‑level leadership.
• Have advanced skills in G‑Suite, MS Excel, and PowerPoint; comfortable adopting new technologies quickly.
• Have proven ability to manage complex calendars, prioritize competing tasks, and meet tight deadlines with minimal supervision.
• Have…