Manager of Administration

About us

St. Michael's Homes is a non profit in Toronto, ON. We are professional, and our goal is to support people through struggles with mental health and addiction.

Reporting to the Director of Administration and Operations, and working alongside the Executive Assistant, the Manager of Administration is responsible for overseeing the core day-to-day administrative duties in the organization across our various sites. Helping with communications; HR; payroll; overseeing petty cash, the trustee program and ensuring smooth payment of invoices, etc.

• Screens potential staff and or volunteers and is involved in the recruitment and hiring of human resources as needed.
• Is responsible for office operations and procedures in coordination with other branches of the organization.
• Coordinates and tracks staff, students and volunteers’ onboarding and offboarding as necessary.
• Documents staff time and other statistical information as needed.
• Prepares and assists in scheduling and recording organizational activities as needed.
• Coordinates the purchase of supplies as needed – ordering office supplies and other items for different locations.
• Ensures timely and accurate payment of bills; tracking all invoices and overseeing uploading of invoices and assisting accounting team where needed.
• Helps with communications both internally and externally through email, phone calls or public announcements; helps manage social media accounts and website.
• Tracks training of employees and works with Executive Assistant to follow up with staff.
• Works with Director of Operations and Administration and payroll team to ensure new employees are added and payroll is accurate
• Responsible for petty cash: tracking expenditures; recording receipts; replenishing when needed, and dispersing between different sites.
• Responsible for overseeing trustee program: ensuring all transactions are properly recorded in Quickbooks and on excel sheets, running reports and ensuring all receipts and cash are properly accounted for.
• Responsible for recording rent transactions in Quickbooks, running reports and working with Director of Operations and Administration to follow up with residents and staff.
• Participation in the wellness committee to help plan internal events, such as staff meetings etc. and coordinate with vendors, etc. where needed.
• Assists with fundraising initiatives where needed, such as helping write grant proposals and applications.
• Assists with other duties as required.

• 3+ years of demonstrated knowledge and experience in administration.
• Demonstrated excellent written and oral skills in the English language usually associate with a post graduate university education.
• Highly proficient with proven experience in excel, word and other Microsoft applications.
• Highly proficient in Quickbooks
• Experience in an HRIS system and/or ability to learn new programs
• Reliable and responsible
• Experience managing petty cash
• HR experience
• Experience working in the administration of a not for profit or government organization will be an asset.
• A sense of mission and desire to assist those in need.
• A willingness to work hard, with attention to details, and flexibility as the work requires.
• High level of professionalism and respect for those one works for and with.
• Website development experience and/or social media a bonus

• Monday to Friday - 40 hours per week.

In person

• Toronto, ON: reliably commute or plan to relocate before starting work (required)

$72,444.00

• Dental care
• Extended health care
• Life insurance
• Paid time off
• Pension

• English (required)