Executive Assistant

Executive Assistant page is loaded## Executive Assistant locations:
Toronto, Ontario time type:
Full time posted on:
Posted Todayjob requisition :
JRYou are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self.

You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.
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* Job Description:

**** This is a 6-months contract position
** The incumbent will be responsible for providing efficient and high quality administrative support to the Senior Vice-President, Distribution and Channel Management. The successful candidate will be a self-confident, pro-active, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities.  The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment.
* Fields calls, determines nature of business, identifies priorities and responds appropriately
* Monitor e-mail and incoming mail - alerting to issues requiring immediate attention
* Arrange and coordinate appointments and meetings and manage the conflicting demands and changes to schedules
* Manages the budget and expenses for the SVP’s cost centres including expense reimbursement, payment of invoices, and budget reporting
* Act as liaison with leaders, employees and external contacts representing the SVP
* Arrange visitor notices and greets visitors
* Composes some correspondence on behalf of the SVP
* Coordinate travel arrangements and accompanying material
* Submit travel expenses on Expense Management System (Concur) on behalf of the team
* Coordinates business events and meetings sometimes at offsite locations
* Participate in meetings as required to capture key decisions and action items for execution or follow up Internal Event Support:
* Liaise with internal partners such as Internal Conference Services, Linguistics, Communications and Legal to coordinate planning activities and carry out activities
* Program material support and maintenance such as agendas, presentations, job aids, certificates and checklists
* Lead or assist with planning meetings
* Event logistics research and booking including venues, meals, accommodation, equipment, transportation, materials, printing
* Meeting scheduling and calendar invitations including capturing minutes and tracking action items
* Pre and post event communications including pre-work, surveys, feedback summaries, capturing lessons learned and incorporating into future programs
* Assist with development of project specific presentations, excel spreadsheets and word documentation to support various projects
* Maintenance of Client Engagement events calendar and meetings folder, as applicable
* Executive administrative assistant and/or strong coordination, project management experience
* Strong interpersonal and collaboration skills
* Strong verbal and written communication skills
* Excellent organizational skills and ability to manage conflicting priorities
* Comfortable with productivity management, telecommunication and administration technology.
* Sound judgment and decision-making skills
* Ability to work effectively with little or no supervision, minimal direction and frequent interruptions
* Ability to make pro-active and effective decisions
* High regard for confidentiality
* Ability to work flexible hours, sometimes with little notice
* Experience using Excel, Word and PowerPoint. Ability to review, modify, and create PowerPoint presentations at an advanced level
* We’re proud to be a Best Workplace for Hybrid Work by Great Place to Work(R) Canada
* Be part of our continuous improvement journey in developing the next greatest digital enterprise experience that is united by our

Purpose:

to help Clients and…