National Coordinator, Innovation and Strategic Operations
Job in
Toronto, Ontario, M5A, Canada
Listing for:
McMillan
Full Time
position
Listed on 2026-03-07
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Salary/Wage Range or Industry Benchmark: 52000 - 57000 CAD Yearly
CAD
52000.00
57000.00
YEAR
Job Description & How to Apply Below
What You’ll Do
As a member of the Innovation and Strategic Operations department, responsibilities of the Coordinator include:
Organize meetings and workshops, including scheduling, curating agendas, preparing initial presentations, coordinating national or cross-office logistics and assembling pre-read materials.Collate and prepare updates to presentations and reports for meetings, workshops, training sessions, briefings and written communications.Track and report on project progress to ensure milestones and deliverables remain on track.Administer financial processes, including tracking expenditures, processing and reconciling spend, administering expense reimbursement, and preparing budget documentation.Own the organization and maintenance of team documentation, project files and records.Collect, organize and synthesize incoming data to support decision-making through metrics and insights, including managing queries, questionnaires and follow-ups.Collaborate cross-functionally with multidisciplinary teams to advance initiatives and deliverables.Create polished, visually engaging content and materials aligned with McMillan brand standards.Proactively identify and contribute to process improvements that leverage AI, automation, and innovative solutions to enhance team performance.Contribute to ad hoc projects and emerging departmental priorities as needed.What You’ll Bring
Degree or diploma in Business Administration, Project Management, or a related field is preferred.Minimum of 3-5 years of administrative and coordinative experience in a client-centric, fast-paced and professional work environment.Excellent organizational and time management skills, with proven ability to maintain accurate documentation systems and manage multiple workflows simultaneously.Strong aptitude for utilizing technology with a data-driven, innovative mindset; familiarity with or willingness to experiment with generative AI tools and emerging technologies preferred, with curiosity to test, validate, and apply them to enhance workflows and deliverables.Proactive, creative, solutions-oriented and flexible team player, with a collaborative approach to working in teams, comfort handling ad-hoc requests, shifting priorities, and contributing to process improvement and problem-solving.Strong understanding of financial processes, expense tracking and reporting.Proficiency in Office 365 suite, with demonstrated intermediate or advanced Excel skills for data tracking and analysis, and strong proficiency in Word and PowerPoint.Experience coordinating meetings, events, and cross-functional logistics, including stakeholder engagement for virtual and in-person sessions.Experience supporting project tracking, developing written communications, creating presentations, and drafting internal content, all with a strong eye for detail.Ability to create polished, professional materials that adhere to brand standards and visual presentation guidelines.Strong interpersonal and verbal and written communication skills.Ability to handle sensitive information with confidentiality, tact and sound judgement.McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
Continuous Learning & Development
Salary range: $52,000 - $57,000 annually
McMillan = You
At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the…
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