Bilingual Executive Administrative Assistant

North York (Hillcrest Village), Canada | Posted on 01/14/2026

Opal is partnering with a respected national organization to recruit a Permanent Executive Administrative Assistant to support the President’s Office in North York
. This role is ideal for an experienced administrative professional who thrives in a high-volume environment, exercises excellent judgment, and brings strong executive-level coordination, communication, and confidentiality skills in both English and French.

• Perform administrative functions in a punctual and professional manner
• Manage the schedule and travel arrangements for the President and Chief of Staff
• Use grammatical expertise to compose, format, and edit often complex and sensitive letters, memos, correspondences, reports and presentations from draft stage to completion
• Event and meeting coordination both onsite and offsite
• Perform real time note‑taking, sending follow‑up actionable items, and keeping track of deliverables
• Provide back‑up support to leadership and senior staff as directed through the President’s office
• Protect and be privy to confidential materials and information consistent with Unifor’s confidentiality policy

• Post‑secondary education, diploma or equivalent preferred
• A minimum of five (5) years’ experience in a similar role
• Strong language skills, including writing, editing and proofreading in both official languages (English and French)
• Demonstrated ability to organize and coordinate executive work schedules
• Established ability to work with confidential information
• Highly motivated self‑starter with ability to work independently as well as in a team environment
• Excellent interpersonal, written and verbal communication skills, including effective phone skills to different audiences
• Advanced knowledge of Microsoft Outlook and Office (Word, Excel and PowerPoint)
• Potentially available and prepared to work long hours (nights and weekends) and travel for extended periods as needed

• 3 weeks vacation + 2 weeks during the holidays
• Statutory holidays plus an additional paid day off
• Benefits from day one
• Paid
• Travel expenses covered, including mileage, accommodations, and meals