Senior Executive Assistant

Join a Challenger

Being a traditional bank just isn’t our thing, so we challenge ourselves to get creative in providing innovative banking solutions for Canadians.

How do we get there? With a talented team of inquisitive and agile challengers that break through the status quo. So, if you’re passionate about redefining the future of banking—while having fun—this could be your next big opportunity.

Our company continues to grow, and today we serve more than 670,000 people across

Canada through Equitable Bank,Canada'sChallenger Bank, and have been around for more than 50 years. Equitable Bank's wholly-owned subsidiary, Concentra Bank, supports credit unions across

Canada that serve more than six million members. Together we have over $125 billionin combined assets under management and administration, with a clear mandate to drive change in Canadian banking to enrich people's lives.

Our customers have named our EQ Bank digital platform () one of the top banks in Canada on the Forbes World's Best Banks list since 2021.

Purpose of Job:

As a Senior Executive Assistant, you will provide high-quality administrative support to 3–4 senior leaders at Equitable Bank. You will manage calendars, meetings, travel, and communications with professionalism and efficiency. This role requires strong organizational skills, adaptability, and the ability to manage shifting priorities in a fast-paced environment. You will also collaborate with other Executive Assistants on special projects as needed, gaining exposure to broader initiatives while contributing to the success of the executive team.

• Calendar & Time Management:
  Coordinate and maintain complex calendars, proactively resolving scheduling conflicts and prioritizing high-impact meetings, while adapting to last-minute changes with ease.
• Meeting & Event Coordination:
  Organize logistics for meetings and events, including agendas, materials, room bookings, and catering.
• Communication Management:
  Draft and proofread internal and external communications on behalf of the executive(s). Monitor and triage email correspondence, escalating as appropriate.
• Travel & Expense Support:
  Arrange travel and accommodations. Prepare and reconcile expense reports in a timely manner.
• Document & Records Management:
  Prepare and format documents and presentations.
• Maintain organized digital and physical filing systems.
• Cross-functional Liaison:
  Serve as a point of contact for internal and external stakeholders, representing the executive office with professionalism.
• Office & Project Support:
  Assist with general office tasks such as printing, filing, courier coordination, and greeting visitors. Collaborate with Senior Executive Assistants on special projects and initiatives as needed.
• Digital Savviness:
  Leverage digital tools and platforms (e.g., Zoom, Docu Sign, cloud based systems) to support virtual collaboration, document sharing, and workflow optimization.

• 3-5 years of experience in an administrative or executive assistant role, ideally within financial services or a regulated industry.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., MS Teams, SharePoint, Concur).
• Strong written and verbal communication and interpersonal skills.
• Excellent organizational skills, with high attention to detail and accuracy.
• Ability to manage multiple priorities and adapt to changing demands.
• Proven ability to manage sensitive information with integrity and discretion.
• Bilingualism (English/French) is an asset.
• Post-secondary education in business administration or a related field is preferred.
• Commitment to diversity, equity, and inclusion in all communications and interactions is valued and encouraged.

What we offer [For full-time permanent roles]

Competitive discretionary bonus

Market leading RRSP match program

???? Medical, dental, vision, life, and disability benefits

Employee Share Purchase Plan

Maternity/Parental top-up while you care for your little one

Generous vacation policy and personal days

Virtual events to connect with your fellow colleagues

Annual professional development allowance and a comprehensive Career Development program

A…