Project Documentation Manager Job Toronto area,Ontario Canada,Administrative/Clerical

Req

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Purpose of the Job:

The Project Documentation Manager is in charge of:

Defining and implementing Documentation Management within the Project/Program organization

Defining and monitoring the overall Project/Program documentation

Overseeing the full Documentation Life Cycle

Ensuring compliance with the contractual documentation requirements, guaranteeing the availability, quality and traceability of all project documents.

Responsibilities and Accountabilities:

Manage the Documentation Control team

Is responsible of the deployment and execution of the documentation management process within the project team

Updates the Project Documentation Management Plan and any relevant procedures or guidelines as needed.

Confirms that rules are understood and respected by every Project Management team member.

Reinforce and actively promote strict adherence to all established processes for documentation management

Adapt and implement the Alstom standard documentation structure to the Project.

Make sure internal validation of documents is done before submittal to Customer.

Implements document / data management solutions with a primary focus on document control and records management.

Processing documents through all procedural steps in accordance with defined procedures and guidelines.

Ensures that pre-established document control requirements are satisfactorily met through the duration of the project.

Providing assistance to users in capturing and locating electronic information.

Assisting junior staff and coordinators to ensure effective implementation of project-specific procedures.

Manage the documentation delivery in due time to Customer.

Alert the Project Management team about next milestones related to documentation issues.

Follow Customer and stakeholders’ documentation status.

Update the Project document templates when required.

Ensure the Project documentation recording in the EDMS.

Maintain Project internal and external distribution lists.

Provide documentation reporting and indicators to Documentation Manager and Project Management Team.

Ensure the role of EDMS Key User (if no Site EDMS key user) at Project level:

First level support to EDMS users

EDMS users list update

Training new users, request account creation to EDMS administration team

Promoting the Alstom Code of Ethics and adhering to the highest standards of ethical conduct

Qualifications/Requirements:

Bachelor’s Degree (BS)

5 - 8 years of experience at the senior role Documentation Management or Minimum 7 years of experience in Documentation Management

EDMS tool and environment knowledge (Aconex & Unifier as priorities)

Good Communication (oral and written) and interpersonal skills

Ability to work with, and contribute as a team

Attention to detail

Systematic, rigorous, organized, able to multitask

Competence in Microsoft Office

Desired Characteristics:

Engineering environment awareness

Clear understanding of project management

Knowledge of Railway Signaling products and systems

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Segment: Document Control, Project Manager, Manager, Administrative, Technology, Management


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