Bilingual Administrative Coordinator

Overview

Canadian Consortium on Neurodegeneration in Aging (CCNA) has an opportunity for an Administrative Coordinator.

Position Type:
Full Time. Shift Type:
Day, No weekends. Bi-Weekly

Hours:

70 Hours. Hours of Work: 7 hrs/shift. Posting Number: 9477. Union:
Non-Union. Date Posted:
February 4, 2026.

We are seeking a bilingual Administrative Coordinator, fluent in both spoken and written English and French. The ideal candidate is energetic and self-motivated, with strong organizational skills, flexibility, initiative, and a commitment to fulfilling the tasks inherent to the position. The candidate will work closely with the Program Director and CCNA’s management team by providing administrative and project coordination support.

• Act as a point of contact between staff, management, and external stakeholders.
• Organize meetings for the CCNA Central team and CCNA committees: create Doodle polls; schedule meetings; prepare, format, and circulate agendas, documents, and minutes; take minutes and track action items.
• Maintain and update CCNA membership lists both internally and on the CCNA website.
• Monitor CCNA email accounts, responding to inquiries on behalf of the team and/or management.
• Track, maintain accounting records, and report on expenses throughout the year.
• Liaise with the Finance Department to submit invoices and arrange various forms of disbursements.
• Maintain inventory, office supplies, and filing systems.
• Ensure operation of office equipment, troubleshooting and ordering maintenance as needed.
• Liaise with building management and IT Department to support the team as needed.
• Ensure compliance with organizational policies and procedures.

• Support the Network Director in the production of annual progress reports and grant applications, as well as other reports/documentation as needed.
• Review and perform quality control of written output in French and English (reports, website, press releases, etc.).
• Support the Knowledge Mobilization team to create and distribute newsletters/messages to CCNA members and partners as needed; share key information on organizational activities, funding, or other opportunities.
• In collaboration with the Knowledge Mobilization team, maintain CCNA’s website and generate bilingual content for Twitter/X.

• Support the planning and logistics of events, workshops, and conferences, including CCNA’s Annual Conference, including scheduling, managing supplies and travel arrangements, and building/maintaining the session schedule in collaboration with the Knowledge Mobilization team.
• Assist with running live sessions for CCNA events.
• Process travel reimbursements and honorariums following the events.
• Perform any other tasks consistent with the job classification, as requested by management or the team.

• Two to three years of experience in administrative coordination, preferably in event planning and/or organization of scientific conferences.
• Excellent writing and proofreading skills in French and English.
• Strong organizational skills and ability to prioritize in time-constrained situations.
• Professional presentation, discretion, and diplomacy.
• Autonomy, resourcefulness, and initiative.
• Strong interpersonal and communication skills.
• Strong technical literacy.
• Familiarity with research and academic sectors is an asset.
• Bookkeeping skills are an asset.

Salary ranges are designed to be fair and reflect experience and growth. For this position, the salary range is $58,386 to $72,983 per year, with a target hiring range of $58,386 to $66,000. Your placement within the target range will depend on knowledge, skills, abilities, education and experience, as well as market conditions and internal equity.

• Vacation Entitlement
• Opportunity to enroll in extended health and dental benefit plan
• Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)
• Access to 24/7 Employee Assistance Program

Baycrest is committed to accessible employment practices. All successful candidates will be required to complete a police reference check/vulnerable sector screen. If you require accommodation during the recruitment process, please notify Human Resources. Only those selected for an interview will be contacted.