Accounts Payable Administrator

Remote with a few days per month in the Toronto office

$60,000-$70,000 plus vacation and excellent benefits plan

We are seeking a highly organized, detail-oriented, and resilient Accounts Payable Administrator to join a private family office. This is a foundational role that bridges the gap between rigorous financial record-keeping and seamless office operations.

The ideal candidate is someone who thrives in a smaller company environment and enjoys doing many different types of tasks. The position requires someone to be very hands‑on with these duties and responsibilities. We would like someone who isn’t just looking for a checklist; you are a problem‑solver who takes full ownership of the process from start to finish. In this position you will handle office administration along with an array of accounting tasks like: AP, AR, bank reconciliations, and more.

Many of the office administration tasks can be trained, but the client would like to find someone with at least some level of basic accounting experience (focus on payables).

This role is going to be great for someone looking for a stable and secure place of work. If you’re looking for a ladder to climb, this will not be the right place for you. While you may expand on the duties you take on, the role will largely remain at this level with these responsibilities forever.

• Manage Accounts Payable (AP) and Accounts Receivable (AR), ensuring all entries are accurately coded in the accounting system (Xero).
• Execute bill payments via bank platforms and manage treasury functions, including inter‑account transfers.
• Support month‑end closures, perform bank and intercompany reconciliations, and prepare payment schedules/lists.
• Execute payroll cycles and organize tax slips and supporting documentation for year‑end filings.
• Receive, file, and upload monthly investment and bank statements in accordance with established digital filing protocols.
• Support minute book maintenance, draft resolutions, and ensure the timely filing of corporate returns.
• Act as the point of contact for office operations, including managing contracts for security, IT/Internet, and property maintenance (e.g., snow removal, window washing).
• Serve as a professional point of contact for family members regarding payable matters and personal financial administration.

• Tech‑Savvy:
  Proficient in MS 365 (advanced Excel) and ideally experienced with Xero.
• High level of discretion - You understand the high level of confidentiality required when working within a private family office.
• 5+ years of experience in accounting or office management; prior experience in a family office or private wealth setting is highly preferred but not required.
• Ideally strong understanding of intercompany transactions and basic corporate law (resolutions/filings) – this can be trained.
• Exceptional organizational skills with a "no task too small" attitude.

If you are interested in learning more about this opportunity, please apply now. Unfortunately, due to the high volume of applicants, only those selected for an interview will be contacted.