Office coordinator

Company Description

Grow your career with a company that shares your passion! Our Corporate Services Division has an exciting new opportunity to join the Sodexo team as our next Office coordinator located in Toronto, Ontario.

Salary: $55 000.00-$60 000.00

At Sodexo, we go beyond traditional workplace solutions to create environments where employees thrive. From innovative culinary programs that bring daily delight to integrated facilities management that fosters productivity and well-being, our team plays a vital role in shaping thriving workplaces.

Our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

Reporting to the Office Manager, the Office Coordinator will be responsible for the day-to-day organization of our Toronto office and will be the first point of contact for our employees and visitors. The Office Coordinator will be an energetic, organized and detail-oriented professional who doesn't mind wearing many hats.

Office Coordination

• Welcome employees and visitors to the office: register, safety orientation
• Manage incoming and outgoing correspondence, including e-mails, mail and parcels
• Manage meeting room schedules, assist with catering orders and setting up/cleaning meeting spaces
• Monitor and order inventory for the office, restock all kitchen and supplies (coffee machines, etc.)
• Submit work orders and schedule repairs for general office space and equipment
• Research, plan and organize all social activities and wellness initiatives (office lunches, ad’hoc parties, etc.)
• Answer the main phone lines for the Toronto and Montreal offices, transfer calls to employees, provide information, and answer general inquiries

Admin Support

• Process invoices, submit new supplier requests and follow up on outstanding invoices
• Support coordination and administrative efforts as assigned across teams
• Lead and execute technology- and AI-enabled simplification assignments as directed
• Administrative and coordination support may include targeted support for leaders where it improves efficiency and execution

• High school diploma
• 2-year experience in similar administration support role
• Technical skills:
  Office 365, Office Teams, Smartsheet as a user, Concur, Vendor management
• Strong sense of service
• Ability to multitask, prioritize and stay organized
• Excellent communication and attitude
• Demonstrate understanding of the critical importance of data privacy and confidentiality in a professional setting
• Ability to simplify and find efficiencies by leveraging automation of administrative tasks
• Bilingual French and English written and oral an asset

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. In addition, we offer:

• Flexible work environment
• Competitive compensation & great employee benefits
• Training and development programs
• Countless opportunities for growth
• Corporate responsibility & sustainability
• An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more.
• And so much more!

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted.

Curious to learn more? Discover why Sodexo is more than just a job - follow us on social!

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