Executive Assistant

Who We Are

Fairstone Bank and its family of brands are united in delivering innovative, accessible and reliable financial solutions that enable Canadians to reach their goals. Over the years, our brand family has grown. In 2024, Home Trust Company, Home Bank and Oaken Financial became part of the Fairstone Bank family of brands, alongside Fairstone, Eden Park and Fig. Together, we are the leading alternative lending bank in Canada, offering a diverse suite of products—residential and commercial mortgages, consumer deposits and GICs, credit cards, retail and automobile financing, personal loans and digital lending—to all Canadians, including newcomers, small‑business owners, smart investors and savvy consumers.

As an Executive Assistant, your role is to support Executives in all aspects of their responsibilities in a hybrid office environment providing optional flexibility (average 3 days/week in the office). This includes proactively managing calendars, organizing and scheduling meetings, coordinating travel arrangements, and, as appropriate, assisting in preparing presentations and meeting agendas. You will act as a liaison and key partner between executives and employees, proactive, autonomous, and capable of preparing meeting materials with minimal supervision.

The candidate must have excellent communication skills in both French and English and be resourceful in a fast‑paced environment. The ideal candidate will professionally manage the ebbs and flows of a high‑energy environment, supporting executives and their teams in achieving strategic corporate objectives while remaining flexible, resourceful, autonomous and positive under pressure.

• Manage and maintain executive schedules, appointments and travel arrangements
• Arrange and coordinate meetings and events, including scheduling meeting rooms and equipment
• Follow‑up on deliverables and timelines with teams in various locations
• Monitor, respond to and distribute incoming communications through Outlook e‑mail and Microsoft Teams
• Prepare, submit and monitor travel expenses
• Create and maintain org. charts
• Receive and interact with incoming visitors; professionally represent the executive team in interactions
• Prepare and edit correspondence, presentations and other sensitive documents
• Assist with new hires, resignations and tracking vacation schedules
• Assist with special projects and assignments maintaining a high degree of confidentiality
• Coordinate deadlines and workflow management for repetitive tasks
• Able to work in a fast‑paced environment
• Prepare, verify and consolidate executive presentations
• Liaise with various management and support functions
• Perform other duties as required

• Minimum 3 years of relevant work experience as Executive Assistant
• Excellent communication skills in French and English (written and spoken)
• Solid knowledge of Microsoft Office Suite (Teams, Outlook, PowerPoint, Word and Excel)
• Strong organizational, strategic and management skills
• Knowledge of standard office administrative practices and procedure
• Post‑secondary education
• Ideally, understanding of financial reporting calendars and/or corporate secretary responsibilities
• Experience managing workflow through Diligence platform a plus

• Award‑Winning Culture:
  We’re proud to be recognized as a Great Place to Work Canada 2025 and one of Montreal’s Top Employers 2025 by Canada’s Top 100 Employers.
• Work‑Life Balance:
  Enjoy flexibility with our hybrid work model designed to support your lifestyle.
• Compensation Package:
  Competitive base salary
• Exclusive Perks:
  Discounts from top retailers via Work Perks, plus location‑based perks like gym memberships and Toronto Bike Share.
• On‑Site Fitness:
  Gym access at our London and Montreal offices.
• Continuous Growth:
  Education Assistance Program and Fairstone Academy for training and skill development.
• Family Support:
  Parental leave top‑up program to help you during life’s big moments.
• Community Impact:
  One paid volunteer day to give back to causes that matter to you.

• Expected base salary range is…