Executive Assistant to Senior Leadership Team

Position: Executive Assistant to Senior Leadership Team

Location: Downtown Toronto

Salary: $80,000 - $90,000 per year + bonus

Other Perks: 4 weeks of vacation + wellness spending + RRSP Matching

Job Type: Permanent

Posting Type: Open vacancy

Quantum is recruiting an organized and proactive Executive Assistant to support a senior leadership team at a dynamic, high-growth organization. In this role, you will play a key role in keeping executives on track and ensuring smooth day-to-day operations.

This role is heavy on calendar management and expense processing, providing the ideal opportunity for someone who thrives on organization, attention to detail, and supporting multiple executives.

• Provide dedicated administrative support to four senior leaders, including VPs and Directors.
• Manage complex calendars, schedule meetings, and coordinate priorities to keep executives organized and on track.
• Process and manage expenses for all four executives, ensuring accuracy and timely submission.
• Assist in preparing materials and consolidating documents for quarterly leadership board meetings and other executive presentations.
• Handle ad hoc administrative tasks as needed to support the leadership team.

• Proven experience as an Executive Assistant supporting multiple senior leaders, preferably in a corporate or professional services environment.
• Strong calendar management and organizational skills, with excellent attention to detail.
• Experience with expense reporting and basic financial administration.
• Excellent communication and interpersonal skills, with a professional and proactive approach.

Apply today by submitting a Word version of your resume to Angelica Stewart at .