Executive Assistant II

Work Location: Toronto, Ontario, Canada

Hours: 37.5

Line Of Business: Administration

Pay Details: $65,000 - $85,000 CAD

The pay details posted reflect a temporary market premium specific to this role that is reassessed annually.

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience  compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate s skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our Executive Assistants provide a broad range of organizational and general workplace support to executives within TD

If you re a dynamic administrative professional who can support executives and help maintain smooth business operations, we want you to join our team.

As an Executive Assistant, you ll provide a range of administrative and general workplace support for our senior leaders.

No matter where you work at TD you ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:

• Own and maintain calendar management for multiple leaders (Senior Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
• Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
• Process expenses for teams and ensure timely completion
• Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
• Maintain confidentiality:
  Possible access to leaders  emails to assist in prioritizing or performing important administrative tasks on their behalf
• Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
• Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
• Provide vacation/temporary coverage for colleagues, supporting additional leaders

• Provide training to new Executive Assistants and be a Subject Matter Expert for common tasks performed
• Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks

• Provide support while ensuring quality service and professionalism at every interaction
• Participate fully as a member of the team and contribute to a positive work environment

What You Need to Succeed

We’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.

• High school diploma with over 5 years of relevant experience
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
• Ability to collaborate with other Executive Assistants, in addition to…