Executive Assistant

Work Location

Toronto, Ontario, Canada

37.5 hours per week

Administration

$60,000 – $85,000 CAD

The pay details posted reflect a temporary market premium specific to this role that is reassessed annually.

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience. Our compensation policies and practices allow colleagues to progress through the salary range over time. The base pay offered may vary based upon the candidate’s skills, experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation‑related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

If you’re a highly organized Executive Assistant who can help provide excellent support to an executive and maintain smooth business operations through strong administration skills, we want you to join our team! As an Administrative Assistant, you’ll provide dedicated, highly skilled, and diversified support confidentially on a wide range of administrative or general workplace support matters while delivering service excellence and operational effectiveness.

• Manage efficiently in a multi‑tasked environment and ensure deadlines are met.
• Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.).
• Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality, escalating where appropriate.
• Efficiently manage expectations and concerns through strong communication skills, both verbal and written.
• Schedule and organize meetings, including preparation and coordination by booking the facility, pre‑mail, arranging required equipment, refreshments, etc., as required.
• Maintain proficiency with software applications/programs and/or department specific systems as required (MS Office, Word, PowerPoint, Excel, etc.).
• Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or redirect to the appropriate person/area.
• Contribute fully to the business by leading, supporting, and managing annual event planning such as off‑sites, town halls, employee appreciation and other ad‑hoc events such as conferences.

• Ensure the optimal level of customer service and professionalism is provided.
• Provide accurate, organized, and efficient administrative support; collect and track data, research information, sort and distribute mail, schedule and organize meetings and travel, manage calendars, create and maintain files, and perform other executive administrative assignments as required.
• Prioritize and manage own workflow to ensure quality and efficiency (meet deadlines; be flexible in adjusting to changing work priorities).
• Use software programs and other tools or equipment with ease and efficiency and provide documents/information that effectively support the needs of the team.
• Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks.

• Be an effective resource and flexible in adjusting to changing work priorities of the executive(s).
• Participate fully as a member of a team supporting the executive(s) and contribute to a positive work environment.
• Keep executive(s)/immediate team informed and up to date about the status/progress of projects, and all relevant or useful information related to day‑to‑day activities.
• Support the executive team by continuously developing knowledge in own area.
• Support the broader team for key programs such as roadshows preparation including travel arrangement.

• College diploma and/or bachelor’s degree or progressive work experience.
• 5‑7 years of progressive experience in…