Coordinator, Philanthropy

Director, Donor Services & Operations, Philanthropy

Current, Full-time, Permanent

As the Philanthropy Coordinator, reporting to the Director, Donor Services & Operations, you will provide critical administrative, CRM, basic prospect research coordination, and operational support across the Philanthropy department. You will strengthen team efficiency, support donor operations, and enhance departmental workflows and operational effectiveness across the Philanthropy team.

You are highly organized, proactive, and committed to supporting a mission-driven team. You anticipate needs, ask thoughtful questions, and excel at keeping complex operations running smoothly. You thrive in a collaborative environment and enjoy being a go-to resource for administrative, CRM, and departmental coordination.

• Support unique gift processing tasks (DAFs, third‑party platforms such as Benevity, Canada Helps, United Way, Rallybound).
• Assist with gift documentation, coding, and donor file management.
• Provide basic (entry‑level) prospect research support, including the use of AI‑enabled tools and databases.
• Provide CRM (Salesforce) administrative and data hygiene support in partnership with the Manager, Philanthropy CRM & Pipeline, including record updates, activity entry, standardized reporting, and data quality checks.
• Support monthly financial reporting and defined administrative processes related to invoices and expense tracking.
• Assist with the preparation of donor stewardship materials including acknowledgements, letters and briefings.
• Coordinate department wide and leadership meetings including agendas, minutes, logistics, and follow‑ups.
• Provide focused administrative support to the VP of Philanthropy, including meeting preparation, donor materials, CRM updates and coordination of defined donor moves management follow‑up activities.
• Provide limited, time‑bound administrative support to other Philanthropy leaders during defined peak periods, as required and within established scope.
• Support onboarding coordination for new Philanthropy team members.
• Maintain and organize Philanthropy SharePoint/knowledge repository.
• Support defined operational processes, documentation, and SOP development related to Philanthropy administrative and coordination functions.

• Experience in nonprofit administration, customer service, or operations.
• Strong administrative, organizational, and project coordination skills.
• Excellent written and verbal communication abilities.
• Experience with CRM systems (Salesforce preferred).
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong judgment, discretion, and comfort handling sensitive information.
• Comfort working independently and collaboratively in a team environment.
• Passion for donor experience and mission‑driven work.

How to Apply:

To express interest in this exciting opportunity, please apply by March 6, 2026.

Plan International Canada is a hybrid workplace. You will work from the office and from home.

The salary range for this position is anticipated to be between $ 44,000 and $ 55,000. We comprehensively evaluate a variety of factors to determine fair compensation, including experience, specific job‑related skills, and relevant educational or professional training. Additionally, we ensure that compensation is equitable across our team and aligns with current market trends. This role also qualifies for an extensive benefits package and generous paid time off.

Plan International Canada hires based on merit and is strongly committed to equity and diversity within its community and to providing an inclusive workplace. Plan International Canada especially welcomes applications from Indigenous persons, persons with disabilities, visible minorities, women, persons of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.

If you have a disability that may affect your ability to perform in a role in which you are interested, we will be happy to discuss with you what adjustments or arrangements we can make to accommodate your needs. If your disability…