Executive Assistant to Chief Strategy & Innovation Officer

Job Description

What is the opportunity?

The Executive Assistant will provide organizational support to the Chief Strategy and Innovation Officer for RBC Capital Markets. The role also includes the management of the weekly Capital Markets Operating Committee meeting, co-ordination of high impact employee events and executive level meetings. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple tasks in a very fast paced and dynamic environment.

Given the broad mandate across Strategy, Marketing, Sustainability, Economics and Innovation, the role also requires creativity and curiosity to help position the firm for the future.

What will you do?

• Maintain schedule/calendar of key activities for Chief Strategy and Innovation Officer and ensure key business critical dates are met. Prioritize and triage as needed

• Support the organizational needs of the weekly Operating Committee meetings including scheduling speakers, distributing materials and summarizing meeting notes

• Work with the Leadership Team to proactively identify required needs, conflicts and materials

• Liaise with Enterprise and Regional Strategy teams to prepare and maintain a calendar of Board presentations, inclusive of topics, and submission and presentation dates

• Exhibit initiative and “follow-through” to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so

• Communicate on a timely basis the status of key deliverables as appropriate

• Completion of administrative tasks, including but not limited to, coordination of calendar/meeting arrangements, setting up conference calls, travel arrangements, restaurant reservations, catering, , scanning of documents, etc.

• Prepare, track and manage expense reports via expense reporting system

• Review, email requests for approval (e.g.: meeting materials, reports, etc.) on a daily basis

• Maintain an organized filing system, both digitally and with paper documents

• Coordinate with building management on real estate needs, manage security cards for the team

• Update Vacation and Absence records

• Arrange new employee onboarding and departure

• Participate in performing tasks on “special projects” as requested.

What you need to succeed?

• Secondary education and minimum 5+ years’ experience in an executive assistant capacity within a professional services environment supporting senior executives

• Strong verbal and written communication skills both internally/externally

• Proactive, solutions-oriented mindset and anticipate needs without being asked

• Ability to partner effectively with key stakeholders and build strong collaborative relationships

• Demonstrate ownership and execution of primary responsibilities

• Outstanding time management skills, diplomacy, and positive can-do attitude

• Ability to maintain consistent and high levels of performance

• Enjoys working in a time-sensitive, fast-paced environment

• Capable of to multi-tasking across projects and flex when needed

• Experience working on highly confidential projects with appropriate discretion and sensitivity

• Strong working knowledge of Word, Excel, PowerPoint and Outlook

• Experience working in Capital Markets industry is preferred

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation

• Leaders who support your development through coaching and managing opportunities

• Work in a dynamic, collaborative, progressive, and high-performing team

• Opportunities to do challenging work

• Flexible work/life balance options

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity lified applicants may be contacted to review their resume in more detail.

Job Skills