Office Administrator Job Toronto area,Ontario Canada,Administrative/Clerical

Position: Office Administrator ON

Overview

Provide administrative and operational support by maintaining office systems, supplies, and shared spaces. Collaborate closely with the Sales and Trade Development teams to support the coordination, communication, and execution of marketing initiatives, including activity tracking, presentation development, program execution, and other related responsibilities.

Primary Responsibilities

Maintain a professional and organized office environment, including reception areas, conference rooms, and kitchen spaces; greet and assist visitors as needed.

Provide comprehensive administrative support, including phone coverage, correspondence, document management, supply ordering, courier coordination, and general office operations.

Manage and track inventory for the regional office, Sales team, and Trade Development team, including office supplies, POS materials, coupons, brand assets, and job-related tools.

Coordinate and schedule meetings and conference calls; prepare agendas, distribute materials, and document meeting minutes and follow-up actions.

Serve as a central point of contact for Sales and Trade Development teams regarding marketing initiatives, activities, and communication needs.

Maintain calendars, activity trackers, and brand documentation for regional Trade Development initiatives, including updates on SharePoint.

Support logistics for trade shows, local events, and regional visits, ensuring timely execution and clear communication with stakeholders.

Coordinate product registrations, listing applications, invoice coding, and invoice verification.

Ensure purchasing, shipping, and receiving activities in collaboration with internal teams, suppliers, and external partners; support local delivery for assigned supplier portfolios.

Perform additional duties as needed to support business operations.

Additional Primary Responsibilities

Minimum Qualifications

College diploma or equivalency plus one year of experience or more.

Experience in marketing and administration in adult beverage or CPG.

Strong organizational, interpersonal, verbal/written communication skills, and analytical skills.

Must require little direction or supervision; goal-oriented focused, and assertive.

Ability to manage multiple projects/priorities on tight deadlines and maintain a high level of quality standard.

Proficiency using Microsoft Office applications including PowerPoint, Word, and Excel.

Proficient working knowledge of word processing, spreadsheet, presentations and email.

Physical Demands

Physical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine.

Physical demands with activity or condition may include occasional to the rare amount of time include walking, bending, reaching, standing, and stooping.

May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs.


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