Executive Assistant, Capital Markets

Executive Assistant, Capital Markets [B3]

Join to apply for the Executive Assistant, Capital Markets [B3] role at HOOPP (Healthcare of Ontario Pension Plan)

At the Healthcare of Ontario Pension Plan (HOOPP), we deliver on our pension promise — providing secure and reliable retirement income for Ontario’s healthcare workers.

As an Executive Assistant supporting the Senior Managing Director & Head of Global Capital Markets and two Senior Managing Directors, you will enable HOOPP’s investment leadership to operate at peak effectiveness. You will coordinate, communicate, and execute across the Global Capital Markets team, anticipating needs and managing priorities with precision.

• High-performance, people-focused culture
• Commitment that equity, diversity, and inclusion are fundamental to our work environment
• Learning and development initiatives such as workshops, Speaker Series events, and Linked In Learning access
• Membership in HOOPP’s world-class defined benefit pension plan
• Competitive 100% company-paid extended health and dental benefits for permanent employees
• Optional post-retirement health and dental benefits subsidized at 50%
• Wellness programs including yoga classes, meditation workshops, nutritional consultations, and wellness seminars
• The opportunity to help secure a financially safe retirement for Ontario healthcare workers

• Provide administrative support to the Senior Managing Director & Head of Global Capital Markets and two Senior Managing Directors and their teams
• Act as a key liaison between Capital Markets leadership and internal/external stakeholders
• Prepare and coordinate high-quality materials, reports, and presentations for executive meetings
• Partner with administrative peers and support functions to ensure seamless alignment across Investments and the Office of the CIO
• Manage complex, frequently changing calendars and coordinate meetings, conferences, and events
• Oversee all aspects of domestic and international travel
• Manage end-to-end expense reporting via Concur and support Finance on reconciliations
• Administer Bloomberg and other data-feed platform access, monitor usage, handle internal cost allocations and maintain vendor relationships and contract records
• Collaborate with two Administrative Assistants in the Investments Division to streamline processes
• Assist in preparing governance materials and internal reporting documentation
• Support onboarding, training logistics, and engagement initiatives for team members within Capital Markets
• Track action items and contribute to continuous operational improvement within the Office of the CIO
• Interact with internal and external stakeholders

• 10+ years of executive-level administrative support in capital markets, pension investment management, or financial services
• Post-secondary education in Business Administration, Office Management, or a related discipline (preferred)
• Proven ability to support multiple senior executives in a dynamic, fast-paced environment
• Advanced proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Teams, SharePoint) and Concur
• Strong project coordination, planning, and prioritization skills
• Detail‑oriented, professional, and service‑driven
• Experience handling confidential and sensitive information with discretion
• Proactive and adaptable
• Experience building trusted relationships across diverse teams

Mid‑Senior level

Full‑time

Administrative

Location:

Toronto, Ontario, Canada

Salary: CA$ – CA$