Communications Assistant

Communications Assistant

Large not‑for‑profit organization client in Northern York office.

CA $27.00/hr – CA $35.00/hr

Job Type: Temporary

Initial Term: ASAP to April 3 2026, with possible extension

Target Compensation: $27 per hour to $35 per hour, according to experience

Regular

Work Hours:

8:30 a.m. – 4:30 p.m. (not including a 1‑hour unpaid lunch break), Monday to Friday (35 work hours per week)

Work Location: 100% onsite at client’s North York office, with offsite parking available

Onsite Dress Code: Business Casual

Position

Reports To:

Director

Provide professional communications and administrative support services to the communications division, supporting directors and managers in executing communications and corporate strategy programs and services.

• Support initiatives across the communications division, including reviewing content and contributing to research activities.
• Compile and coordinate information for projects and presentations.
• Assist in preparation of correspondence, reports, presentations, executive summaries, financial statements, business cases, manuals, travel expenses and purchase requisitions.
• Transcribe and distribute agendas and minutes within a short turnaround time.
• Manage and coordinate calendar invites and scheduling conflicts.
• Organize and facilitate internal and external meetings, as well as manage facility and travel arrangements.
• Prepare and distribute agendas and records of discussion.
• Provide reception and front‑line public inquiry services, including flagging emerging issues, high call volumes and trends.
• Perform a variety of administrative tasks, including divisional budget coordination and expenditure management.
• Responsibly handle confidential information and documents.
• Maintain and update the shared intranet site for the division.
• Handle day‑to‑day office site administration, including ordering and storing office supplies.
• Additional communications and administrative support responsibilities as required.

Education: Post‑secondary degree or diploma in Communications, Business Administration, Office Administration, or a related discipline, or equivalent combination of education and work experience.

Preferred

Work Experience:

At least 2+ years of progressive experience in office administration, supporting a senior management team.

Preferred Sector

Experience:

Corporate communications, not‑for‑profit or public sector experience preferred.

• Expert level MS Office, including Word, PowerPoint, Outlook, Excel, Teams and SharePoint (will be tested).
• Superior typing skills (will be tested).
• Expert level written English skills, including excellent spelling, grammar, proofreading and syntax (will be tested).
• Excellent research and reading comprehension skills (will be tested).
• Excellent verbal English skills, with polished, professional telephone manners.

• Superior attention to detail and an organized, methodical approach to completion of tasks.
• Demonstrated administrative/secretarial skills, with the ability to work with limited direction amid competing priorities/deadlines.
• Demonstrated experience writing, editing, and proofreading confidential documents, presentations, and briefing notes.
• Demonstrated ability to take and produce well‑written and timely meeting minutes.
• Experience managing calendars and strategically resolving scheduling conflicts.
• Proven ability to respond to diverse stakeholders with accurate and timely information.
• Experience with manual and electronic records management.
• Well‑developed and responsive customer service skills.
• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.

• Must be legally entitled to work in Canada and provide satisfactory…