Administrative Coordinator Global Banking and Markets

Overview

The Administrative Coordinator provides high quality administrative support to the Corporate and Investment Banking (CIB) team within Scotiabank’s Global Banking & Markets Division in Canada. The role ensures compliance with regulations and internal policies while building strong partnerships across the bank.

• Prioritize workload to meet group objectives and deadlines.
• Ensure compliance with policies and coach the CIB team to evidence adherence.
• Drive efficient operations and maintain day‑to‑day controls for operational, regulatory, AML/ATF, and conduct risk.
• Champion a high‑performance environment, fostering an inclusive culture and supporting team development.
• Mentor junior admin staff, resolving and escalating day‑to‑day support issues.
• Contribute to process improvement and ensure alignment with global administrative policies.
• Client‑related support:
  • Calendar management: coordinate team schedules and arrange client meetings, including logistics.
  • Travel management: arrange international travel, visas, itineraries, and follow up.
• Expense management:
  • Compile receipts and prepare extensive expense reports, ensuring accurate client coding.
  • Submit invoices to Accounts Payable and follow up on outstanding items.
• Maintain client data using Excel and Salesforce, and update client call reports.
• Coordinate client events, including booking, planning, inviting clients, and follow‑up.
• Organize and maintain administrative files, correspondence, and support pitch book binding.
• Handle office phones, screen calls, and arrange conference and videoconferencing.
• Execute ad‑hoc projects: gather data, manage logistics for client events, track key client dates, and ensure team attendance.
• Serve as point of contact for visiting staff, pre‑register guests, assign office passes, desk space, and room bookings.

• Post‑secondary training in business administration or related field.
• 5–7 years of experience in a business administration support function.
• Strong technical skills in MS Office 2010.
• Excellent coordination, organization, time‑management, and prioritization skills.
• Attention to detail, resourceful, and accountable follow‑up.
• Proactive problem‑solving ability and independent decision making.
• Clear, articulate communication in oral and written form for all organizational levels.
• Flexibility, high tolerance for change, and quick learning.
• Ability to handle sensitive materials under tight deadlines.
• Desire to proactively create a positive experience for others.

This position is largely onsite, with an expectation of 4–5 days a week in the office. The arrangement may change based on business needs.

If your experience aligns closely with the role, you are encouraged to apply – you may be suitable for this or other positions at Scotiabank.

Scotiabank supports holistic well‑being through flexible benefit programs designed to meet your family, financial, physical, mental, and social health needs.

Toronto, Ontario, Canada

Scotiabank is a leading bank in the Americas. Guided by our purpose: “for every future”, we help our customers, their families and communities succeed through a broad range of advice, products and services, including personal, commercial, wealth, private, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings and are committed to creating and maintaining an inclusive and accessible environment.

If you require accommodation during the recruitment and selection process, please let our Recruitment team know.

Candidates must apply directly online to be considered for this role. We thank all applicants for their interest; only those selected for an interview will be contacted.