Legal Administrative Assistant - Business Law​/Capital Markets

Overview

McMillan has an exciting opportunity for a Legal Administrative Assistant in our Toronto Business Law and Capital Markets group. As a member of the team, you will play a key role in managing the legal and administrative aspects of the practices of a team of successful legal professionals. This role offers a hybrid workweek, with some days at home and others in the Toronto office.

Your hybrid schedule will start once you join McMillan.

• Act as the go‑to person for your team, providing guidance and organizational support
• Produce documents and draft correspondence
• Open new client matters and manage related administrative processes
• Organize and maintain documents within the document management system
• Support billing activities, including docket review
• Manage calendars and coordinate meetings
• Maintain and update client contact information
• Assist with tracking business development activities
• Prepare marketing materials
• Coordinate travel arrangements
• Handle conference registrations
• Assist with transactions and closings
• Leverage technology to support legal professionals and clients efficiently and effectively

• A Legal Assistant or Office Administration Diploma with a minimum of seven to ten years of administrative experience, preferably in a business law/capital markets or transactional setting, supporting multiple legal professionals including senior partners with a busy, client-focused practice
• Strong administrative, organizational, and interpersonal skills
• High attention to detail and ability to meet deadlines
• Comfort working in fast‑paced environments and within team settings
• Commitment to delivering exceptional client service
• Eagerness to expand knowledge and adopt new technologies
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
• Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required

• Growth
• Mentorship and Support
• Training as Software Evolves
• Commensurate Compensation And Benefits Package
• Fun Work Environment
• Continuous Learning & Development
• Salary range – $65,000 - $75,000

McMillan = You
At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let’s get started

If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.

At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.