Executive Assistant Job Toronto area,Ontario Canada,Administrative/Clerical

Job Description

Reporting to the SVP, Insurance Solutions, the Executive Assistant is responsible for providing complete administrative management to leaders within the Insurance Solutions team that is part of our Retail Advice and Solutions business. With a continuous improvement focus, the incumbent will provide efficient and high-quality administrative support to the SVP, Insurance Solutions, the VP, Profitability & Risk Management and also provide support for the AVPs within the team
. The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills. The incumbent will be independent and proactive, with the ability to handle a wide variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment.

The primary work location for this role will be our Toronto One York office.

What will you do?

Manages all aspects of the leaders’ calendars to ensure meetings are prioritized with internal and external clients/business partners as appropriate

Proactively anticipates the needs of the leaders in a dynamic and fast-paced environment

Monitors, prioritizes, and/or responds to leaders email as needed

Coordinate logistics of large-scale events and activities for the leaders team including in-person multi-location townhalls and social events

Coordinates meetings, including preparing agendas, presentations and reports

Assists in the preparation and distribution of reports and internal communications

Manages the administrative budget. expense reimbursements and procurement requests with third-party vendors

Coordinates end-to-end logistics of leaders’ travel arrangements

Assists other leaders with administrative support as needed

May perform other administrative duties as required, including but not limited to:

Supporting the effective operation of the leadership team’s working model
, including coordinating and providing administrative support for day‑to‑day operational meetings and strategy or planning sessions

M
aintaining the team’s business continuity and audit requirements

Actively supporting team culture and engagement initiatives

What do you need to succeed?

College diploma in office technology or administration, or equivalent education for the job requirements

A minimum of 3 years experience working as an Executive Assistant supporting senior leaders

Committed to work in-person at Toronto One York office at least 2-3 times per week on the same days as when supported Executives are in the office. Occasional travel to Waterloo office is required.

Excellent verbal and written communication skills

Proficiency in Microsoft Office Suite; including basic Excel and Power Point skills

Self-starter who would proactively identify and execute on opportunities to improve the functioning and well-being of the team

Ability to prioritize important tasks, excellent organizational skills, accuracy and attention to detail

Collaborative team player in working with other Executive Assistants at Sun Life

What's in it for you?

The opportunity to move along a variety of career paths with amazing networking potential

Flexible Benefits from the day you join to meet the needs of you and your family

We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential

We’re honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work® Canada

We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®, for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

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