Description
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Forum Asset Management - Administrative Assistant
Location:
In-Office, Bay Street, Toronto
Work Schedule:
Full-time, in-office (5 days/week)
About Forum:
Delivering Extraordinary Outcomes? through Investment.
Forum Asset Management is a North American investor, developer, and asset manager with a 29-year track record of delivering long-term value through real estate, private equity, and infrastructure investments. We are a purpose-driven firm committed to sustainability, responsible investing, and making a positive impact in the communities where we invest.
With over $3 billion in AUM, Forum is one of Canada's most dynamic investment platforms. In , we completed the country's largest real estate transaction through our acquisition of Alignvest Student Housing, making us the largest owner and developer of Purpose-Built Student Accommodation (PBSA) in Canada. Our open-ended Real Estate Income and Impact Fund (REIIF) is now over $2.4 billion, backed by a $3.5 billion development pipeline that spans coast to coast.
Forum is also building one of the fastest-growing self-storage platforms in Canada, focused on acquiring, developing, and operating institutional-grade storage facilities in undersupplied urban markets.
Forum is a values-led, high-performance organization. We embrace agility and innovation, and we strive to foster a team culture grounded in integrity, collaboration, humility, and results. Our growth is fueled by our ability to identify structural real estate themes and deliver strategies that balance income, impact, and long-term value creation.
Position Overview:
Forum Asset Management is seeking an Administrative Assistant | Front Office Reception, reporting to the Senior Executive Assistant, Corporate Operations. The successful candidate will be a key point of contact for visitors and team members, while maintaining a welcoming and professional environment. If you are an experienced administrative professional with a positive attitude, excellent organizational skills, and a strong work ethic, we encourage you to apply.
This posting is for an existing vacancy at Forum.
Key
Duties and Responsibilities:
Administration
Welcome visitors to Forum and ensure they are properly directedMaintain boardroom bookings and monitor the main office phone lineOrder and restock office supplies and groceries for the teamMaintain and monitor office supply inventory levels, including kitchen, bathroom, office, printer, and workstation suppliesMonitor the kitchen, boardrooms, and common areas and ensure order and cleanlinessCoordinate couriers, pick up and distribute mail accordinglyUpdate and maintain corporate subscriptions and membershipsMonthly reconciliation of corporate credit cardsTrack and remind team members of quarterly objectivesCoordination and Maintenance
Record, track and maintain document storage and filing systems on-site and off-siteServe as liaison between IT vendor and internal team for coordination and issue resolutionCoordinate maintenance service tickets and appointments with property management vendorSupport
Work collaboratively with and support the Senior EA, and take on administrative tasks as assignedProvide administrative support to the broader Forum team, including Leadership members, for example, updating Power Point presentations, scheduling travel, calendar management, etc.Assist with new employee workstation setup and/or internal relocations, and new hire onboarding schedulingAssist with event planning, and on occasion support events that occur in eveningsSupport and participate in the Health & Safety Committee, policy updates and programCandidate Profile:
Entry level role, for new graduate with experience in a support administrative role preferredProficiency in Microsoft OfficePositive attitude and strong work ethicAbility to multitask and bring a creative approach to solving problemsHighly organized with strong time management skillsHigh attention to detail and accuracyStrong written and verbal communication skillsThrives in a fast-paced environmentStrong interpersonal skills to be able to liaise with all internal and external stakeholdersThe ability to deal with ambiguity and handle changing and competing priorities is a mustDemonstrated ability to learn quickly and be able to demonstrate organizational awareness and business acumenHigh sense of urgency and interest in growth within the firmInvest in Yourself:
Excellent Benefits - A top-tier insurance program designed to keep you healthy, active, and supported, plus a $1, annual wellness credit.Competitive Total Rewards - We value our team members and offer a well-rounded package that includes competitive pay, paid time off, and performance-based incentives.Compensation - We are committed to supporting your success and are offering a base salary range of $37, - 50, CAD for this position.Employee Match Program - Invest alongside Forum with access to a matching contribution program.Learning and Development Opportunities - Access…
