Real Estate Executive Assistant
Job Description & How to Apply Below
The Yograj Singh Real Estate Team is a fast-growing, client-focused real estate team known for strong market knowledge, high professional standards, and consistent results.
Responsibilities
Transaction & Paperwork Support
Draft and prepare offers, counter-offers, amendments, waivers, and related documents.
Manage transaction files from listing to closing with accuracy and compliance.
Upload, organize, and maintain files in CRM, MLS, and brokerage systems.
Track deadlines, conditions, and closing dates.
Marketing & Listing Support
Prepare listing feature sheets, open house sheets, and property information packages.
Assist with Canva-based designs for listings and marketing materials.
Support basic social media content preparation (training and learning provided).
Coordinate listing updates and status changes.
Administrative & Office Support
Assist with MLS input, listing paperwork, and internal checklists.
Coordinate with clients, agents, lawyers, mortgage brokers, inspectors, stagers, and vendors.
Follow up on signatures, missing documents, and conditions.
Provide in-person support at the Carling Office.
Communication & Coordination
Communicate professionally with clients regarding documents and next steps.
Maintain confidentiality and professionalism at all times.
Support the Realtor and team with daily operational tasks.
Qualifications & Skills
Strong attention to detail and organizational skills.
Excellent communication and time-management abilities.
Ability to work independently as an Independent Contractor.
Willingness to learn social media marketing.
Basic to intermediate Canva skills (or strong interest in learning).
Previous experience as a Real Estate Assistant or Administrator is an asset.
Familiarity with OREA forms and real estate transactions preferred.
What We Offer
Opportunity to grow with a high-performing real estate team.
Hands-on exposure to real estate transactions and marketing.
Supportive and professional team environment.
Long-term growth opportunity.
Competitive contract-based compensation.
Work Arrangement
In-Person only – Carling Office, Ottawa.
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