Document Controller

Overview  Document Controller role at  VSL International Ltd.  VSL, part of the Bouygues Construction Group, is a global leader in specialised construction techniques. This role is responsible for managing, organizing, and maintaining project and corporate documentation in accordance with company standards and project requirements. It combines specialized document management with broader administrative support to ensure smooth project operations and regulatory compliance, and provides general administrative support to the office and project teams to ensure efficient day-to-day operations, accurate record-keeping, and effective coordination across departments.

Key Responsibilities   Document control:
Maintain and administer the document control system for projects and corporate documentation
Ensure documents are correctly named, classified, version-controlled, and archived in accordance with company procedures
Manage the distribution of drawings, specifications, reports, RFIs, and other project documents
Track document revisions, approval, and transmittals, ensuring stakeholders receive the correct and latest versions
Support audit and compliance requirements by maintaining accurate and traceable records
Assist with onboarding new team members to the document management system and processes
Administrative and Office Support   Provide general administrative support to project and office teams, including meeting coordination, scheduling, and correspondence
Create, transcribe, and distribute meeting agendas and minutes
Manage office supplies, handle mail, and coordinate courier services
Assist with preparation and formatting of reports, presentations, and internal documentation
Support procurement and invoicing processes (tracking, filing, and basic coordination)
Maintain office records, registers, and trackers as required
Assist with onboarding administration for new hires (documentation, access requests, coordination)
Liaise with internal teams, external consultants, and suppliers as needed
Assist the Human Resources department with general documentation or record-keeping tasks
Project and Operational Support   Support project teams with document tracking, reporting, and administrative coordination
Assist with maintaining project logs, registers, and dashboards
Help ensure consistency between corporate management system and project-specific documentation
Identify opportunities to improve document workflows and administrative processes
Qualifications   Diploma or degree in Business Administration, Project Management, Construction Management, or a related field
3-5 years of experience in document control, administration, or project support within construction or engineering
Experience working with document management systems (SharePoint, Aconex, Procore, Asite or similar platforms)
Strong understanding of document control processes, version control, and filing structures
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Familiarity with construction documentation (drawings, RFIs, submittals, contracts)
Strong organizational skills, attention to detail, and ability to manage multiple priorities while maintaining confidentiality
Excellent written and verbal communication skills
Knowledge of Canadian construction practices and compliance requirements

What We Offer   Competitive salary and benefits package (including health, dental, and RRSP matching)
Opportunities for professional development and career growth
A collaborative and inclusive work environment
Flexible work arrangements
Interested? Apply now and let's build the great structures of tomorrow together!

Location:

Toronto, Ontario, Canada
Seniority level:
Entry level

Employment type:

Full-time
Job function:
Administrative
Industries:
Construction

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