Billing Coordinator Job Toronto area,Ontario Canada,Administrative/Clerical

About Fasken
As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit .

Your Role

Reporting to the Supervisor, Billing in our Toronto office, the Billing Coordinator is responsible for all phases of the client billing for their assigned portfolio of lawyers. In the role, the successful applicant will be accountable for billing, drafting and finalizing client invoices, billing analysis, and collaboration with their billing peers in order to attain the Firm’s billing goals.

Hours of work are from 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. This role offers a hybrid work arrangement.

At Fasken, success means:

Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations

Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community

Working collaboratively – you’re a self starter who values working in a collaborative team based environment

Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties

Approaching your work with agility and the willingness to learn and utilise new technology

Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail

Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues

Treating sensitive and confidential matters with discretion and diplomacy at all times

Primary Responsibilities:

Preparing and processing all client billings, including:
Processing accounts for final review and e-signature by lawyers Finalizing and cancelling invoices Processing partial credit notes and bill cancellations

Preparing and printing to PDF monthly proformas for assigned lawyers

Answering all incoming billing related inquiries from lawyers or assistants

Completing a variety of miscellaneous billing duties including write-offs and transfers of work in progress (WIP), revaluing WIP due to currency fluctuations, setting up special rates on files and revaluing WIP, and updating timekeeper billing rates and revaluing WIP as necessary

Assisting with the year-end audit as required

Assisting with special projects and other duties as assigned

Required Knowledge and

Experience:

Post-secondary diploma or degree in accounting

3-5 years of related work experience, with a preference for those candidates with previous professional services experience

Advanced proficiency with technology including MS Office 2010 applications (Word, advanced Excel and Outlook) and working knowledge of accounting system software (Elite 3E, T360, Legal Tracker)

General knowledge of basic accounting principles, professional services billing processes, and task code usage

Knowledge of legal and accounting terminology

Diversity and Inclusion

At Fasken we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.


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