Resource Legal Administrative Assistant Job Toronto area,Ontario Canada,Administrative/Clerical

Job Description

Resource Legal Administrative Assistant (Floater)

Key Responsibilities

Understand individual requirements of a desk and expectations of teamed lawyers in order to provide quality coverage in the absence of the teamed assistant;

Meet with and follow instructions of the assistant with respect to specific requirements of the desk;

Produce documents including typing, revising, creating blacklines and/or multiple versions of daily correspondence and/or practice specific documents (such as court documents or agreements);

Maintain established filing and bring forward systems which may be in either manual or electronic form;

Interact professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications;

Coordinate parties, schedule and organize various meetings;

Enter timesheets and coordinate the billing cycle;

Complete electronic and/or manual filing;

Perform various administrative tasks including conflicts checks, opening and closing of files and other Finance procedures; and

Provide a high level of service – liaise with other assistants, paralegals and lawyers regularly regarding file updates.

Qualifications

Formal Legal Assistant education required;

Minimum of 2+ years work experience is required, ideally as a Legal Administrative Assistant in a law firm environment;

Exposure to a variety of practice areas including Litigation and Corporate;

Strong knowledge of Residential Real Estate files preferred;

Excellent software skills, particularly with Microsoft Office, including using Outlook contacts and calendar functions;

Experience in Nuance PDF, File Site, Elite, Workshare programs is considered an asset;

Adaptable and flexible;

Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;

Dedicated to providing service beyond expectation;

Excellent communication and interpersonal skills;

Proven problem-solving skills with the ability to visualize and deliver creative solutions; and

Ability to manage multiple internal clients and be adaptable to the needs of each.

Tagged as:
Corporate, Legal Assistant, Litigation, Real Estate


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