Legal Assistant, Trademark
Job in
Toronto, Ontario, M5A, Canada
Listing for:
Osler
Full Time
position
Listed on 2026-01-25
Job specializations:
-
Administrative/Clerical
Legal Secretary, Business Administration
-
Law/Legal
Legal Secretary, Business Administration
Job Description & How to Apply Below
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.
We are currently recruiting for a Legal Assistant (LA) in our Trademark Department. The LA will proactively and independently manage the practice and provide LPs with a high level of support to enhance practice efficiency. Along with superior multi-tasking, administrative and communication skills, the successful candidate will demonstrate initiative, ability to work in a fast-paced environment, and provide excellent client service.
Previous experience working in a Trademarks practice is strongly preferred.
This job posting is for an existing vacancy.
Major Responsibilities
Manages LP inboxes by proactively monitoring/responding to emails to remain current on all file activitiesMaintains LP calendars, including organizing appointments and meetings, arranging facilities, AV/hospitality, preparing agendas, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention. Booking travel arrangements as neededManages new file setup, including gathering information for client intake processes, workspace management, creating and managing files in document management systemProvides support to LPs by assisting with administrative tasks including deadline tracking and remindersCorresponds with clients, triages incoming correspondence for LP, actions and follows up to ensure client service standards are metCoordinates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and other materials. Effectively utilizes document production services and other resources for document production activities. In addition, revises and finalizes final submissions as approved by LPs and prepares submission drafts for LP review and reporting to clientsActs as a point of contact with clients and various internal and external stakeholders, assist and provide information, as required. Develops and maintains effective relationships with clientsAdministers client accounts by ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, and addressing client inquiriesSupports client development activities, such as managing LPs’ bios, entering/updating information into the client relationship database, assisting with development of pitch materialsPerforms other duties as required to achieve Firm objectivesPosition Requirements
Education and Experience
The position requires the completion of a Community College diploma in Office, Legal or Business Administration plus a minimum of five years’ experience working in a Legal Assistant role in the Intellectual Property/Trademark industry. An equivalent combination of education, training and experience is acceptable.
Knowledge and Skills
Extensive experience supporting a Partner’s practice, always maintaining a high level of discretion and confidentialityExcellent attention to detail, with strong written and verbal communicationStrong technical skills (MS Office Suite)Organizational and time management skills required to effectively multi-taskHighly responsive and able to successfully manage changing prioritiesCommitment to teamwork along with the ability to take initiative and work independentlyTakes full responsibility for assigned tasksKnowledge of legal procedures, specifically those related to Intellectual Property and TrademarksDrafting and proofreading skillsCompensation
The range of expected…
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
