Legal Assistant Labour; until Fall Job Toronto area,Ontario Canada,Administrative/Clerical

Position: Legal Assistant, Employment & Labour (contract until Fall 2027)

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

We are currently recruiting for a Legal Assistant (LA) in our Employment & Labour Department. The LA will proactively and independently manage a fast-paced practice for multiple Legal Professionals, and provide the LPs with a high level of support in order to enhance practice efficiency. Along with superior multi-tasking, administrative and communication skills, the successful candidate will demonstrate initiative, have the ability to work in a fast-paced environment, and provide excellent client service.

Experience in Employment & Labour law is preferred.

This job posting is for an existing vacancy. This is a maternity leave contract, with an estimated end date of Fall 2027.

Major Responsibilities

Manages the LP’s inbox by proactively monitoring and responding to emails to keep current on developments within files

Maintains the LP’s calendar, including organizing appointments and meetings, arranging facilities, AV/hospitality, preparing agenda, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention. Booking travel arrangements as needed

Point of contact with clients and various internal and external stakeholders to provide assistance and information as required

Administers client accounts by ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, and addressing client inquiries

Supports client development activities, such as managing LPs’ bios, entering/updating information into client relationship database

Manages new file setup, including gathering and researching information for client intake process, workspace management, creating and managing files in document management system

Coordinates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and materials. Effectively utilizes document production services and other resources for lengthy document production activities

Receives, researches, prepares for and follows up on audit inquiries

Performs other duties as required to achieve Firm objectives

Position Requirement

Education and Experience

The position requires the completion of a Community College diploma in Office, Legal or Business Administration plus a minimum of five years’ experience working in a professional services or legal environment. An equivalent combination of education, training and experience may be considered.

Knowledge and Skills

Maintains a high level of discretion and confidentiality at all times

Excellent attention to detail, with strong written and verbal communication

Strong technical skills (MS Office Suite)

Organizational and time management skills required to effectively multi-task

Highly responsive, proactive, and able to successfully manage changing priorities

Commitment to teamwork along with the ability to take initiative and work independently

Takes full responsibility for assigned tasks

Knowledge of legal procedures

Drafting and proofreading skills

Compensation

The range of expected compensation for this position is $65,000 - $80,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We…


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