Commercial Property Administrator Job Toronto area,Ontario Canada,Administrative/Clerical

Commercial Property Administrator

Scotia Plaza - Toronto, ON

Who We Are: BGO is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BGO has offices in 28 cities across twelve countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets.

BGO is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.

For more information, please visit

BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

The opportunity:

Located in Toronto, the Property Administrator is responsible for providing support for the day-to-day administrative activities for an office portfolio.

What you will do:

Responsible for providing support for all aspects of day-to-day accounting and administrative activities for the portfolio

Accountable for rent collection, cheque posting and application of money to tenant accounts.

Liaise with tenants and accounting regarding accounts receivable matters

Report weekly on status of account receivables

Responsible/Accountable for reviewing monthly recurring billings

Process all invoices and related reports within Yardi as assigned, in two separate data bases

Invoice processing includes matching, coding invoices to comply with budget schedules and compiling and processing for payment.

Maintaining PO tracker logs

Prepare and distribute tenant requisition for chargebacks.

Type and distribute correspondence to tenants and tenant data base management

Assist with preparation for the annual budget process for assigned buildings within the portfolio.

Prepare Rental Letters

Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.

Read and understand leases to ensure accurate information is received and maintained.

Read and review Lease Abstracts and Rent Change Reports

Maintain and update security deposit reports.

Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.

Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.

Complete all administrative functions relating to property management as specified.

Liaise with tenants and contractors as required or directed.

Embrace and proactively support BGO's culture of environmental responsibility and social responsibility.

Other duties as directed

Who you are:

Experience: 3+ years high level administrative related experience, with a strong financial acumen, ability to analyze and interpret Company policies and procedures as well as relevant Acts and Legislation.

Experience in real estate operations an asset.

Education: High school diploma supplemented with some post-secondary accounting and computer courses in related field or equivalent work experience

A highly organized individual who has an eye for detail and accuracy.

General accounting knowledge.

Relationship/Leadership

Skills:

Able to communicate effectively and professionally, both oral and written; able to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player; committed to personal growth and integrity aligned with Company objectives.

Organizational/Multi-Task

Skills:

Able to allocate one's time effectively, able to handle multiple demands, tight deadlines and competing priorities; ability to work under pressure and achieve quality results; adaptable to constant change; team player; extremely punctual and reliable.

Computer Skills - Strong skills in Microsoft Office including Word,…


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