Administrator, Human Resources, Client & People Services Hybrid
Job in
Toronto, Ontario, M5A, Canada
Listing for:
Law Society of Ontario
Full Time, Contract
position
Listed on 2026-01-23
Job specializations:
-
Administrative/Clerical
Clerical, Data Entry, Employee Relations
-
HR/Recruitment
Employee Relations
Job Description & How to Apply Below
Position: Administrator, Human Resources, Client & People Services - contract until December 2024 (Hybrid )
OVERVIEW
JOB PURPOSE :
The Administrator, Human Resources (“The Administrator”) is responsible for providing confidential administrative support and general coordination to the Human Resources department. This includes the implementation and coordination of department administrative practices and procedures, facilitating the flow of information and administrative services within the department, and coordination of ongoing and special events.
QUALIFICATIONS REQUIRED :
A minimum level of education required to fulfill the core requirements of this position includes a university degreeMinimum of 3 years administrative and customer service experience. Project and events coordination experience is an asset.Good understanding of general business administration and operations.High level of integrity, confidentiality, accuracy, and attention to detail.Strong sense of urgency with superior time management skills and the ability to handle multiple roles and tasks simultaneously.Strong team player who can build relationships and work with tact and discretion with internal and external stakeholders including employees, managers, executives, vendors, and consultants.Solid understanding of the Law Society, in particular its Human Resources policies and procedures, or willingness to learn.Working knowledge of Ontario Employment, Human Rights, and related legislation as it relates to HR services.Speaks and writes in a clear, articulate manner for individual and/or group situations.Superior organizational skills with exceptional attention to detail.Ability to remain calm under difficult, or stressful situations.Demonstrated ability to behave in a manner which is discreet, confidential, and sensitive to the personal and professional nature of HR work and the needs of others.Regulatory experience is considered an asset.Superior proficiency with MS Word, Outlook, Excel, PowerPoint, One Note, Adobe, Docu Sign, SharePoint, survey applications, conferencing, and database software.KEY ACCOUNTABILITIES
Client / Customer Service Planning – 30%
The Administrator plans and coordinates Human Resources related corporate and training events and various department meetings.The Administrator is required to update relevant documentation such as training material, process maps, organizational charts, agendas, and meeting minutes.The Administrator provides confidential administrative support and general coordination to the Human Resources.Coordinates all aspects of LSO sponsored programs relating to corporate discounts, employee recognition, long service award program, life events, process HR related invoices and reimbursements.Assists with calendar management and general administrative support for Director and Manager level, including prioritizing meetings, dealing with meeting conflicts, travel arrangements, expenses, research, and document/ presentation drafting as required.In addition, the Administrator will assist the Executive Director, Client and People Services, with divisional events as required.Client / Customer Service Delivery – 40%
The Administrator responds to a full range of inquiries related to the human resources function, serving as the primary point of contact for general employee inquiries.The Administrator provides assistance, clarifying human resources policies and procedures, referring inquiries to appropriate team members, and liaising with internal and external contacts on behalf of the Director and Managers.The Administrator is also responsible for screening and prioritizing all incoming correspondence and preparing draft responses to routine matters.Provides confidential administrative support to routine services such as employment confirmation letters, employment changes, SIN verifications, new hire onboarding documentation and policy maintenance and tracking.Assists with interview scheduling and administering candidate testing.Ensures timely and accurate processing of payroll related information, including any onboarding materials.Maintains organization chart, and various internal trackers relating to internal staff movement.Prepares courier and print requisitions, manages supplies and equipment needs…
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