Administrative Assistant II, General

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada’s top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.

UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Union: Non-Union

Number of Vacancies: 1

Replacement or new position: Replacement

Site: Toronto General Hospital

Department: General Surgery

Reports to: Physicians

Hours: 37.5 hours per week

Salary: $25.56 - $31.95 per hour

Shifts: Days

Status: Permanent Full-Time

Closing Date: January 23, 2026

The Administrative Assistant II exercises judgment and independence in the performance of secretarial activities. The principal responsibilities include: utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedule; administering and monitoring billing procedures and departmental budgeting records; ensuring efficient operation of the office, within the scope of authority;

modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats; providing functional supervision to lower classified clerical position(s); performing clerical support functions.

To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office environment, and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint; superb organizational and time management skills and the ability to multitask effectively.

The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.

• Utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
• Performing reception responsibilities
• Maintaining written and/or electronic calendar/schedule
• Administering and monitoring billing procedures and departmental budgeting records
• Modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats

• Completion of Grade XII (12) or recognized equivalent
• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
• Three (3) years related secretarial support experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience
• Experience in a Microsoft Office environment
• Experience working in a health care environment, an asset
• Experience with Epic, preferred

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts…