Executive Assistant

The Work!

Calendar & Time Management:
Coordinate and maintain complex calendars, proactively resolving scheduling conflicts and prioritizing high-impact meetings, while adapting to last-minute changes with ease.

Meeting & Event Coordination:
Organize logistics for meetings and events, including agendas, materials, room bookings, and catering.

Communication Management:
Draft and proofread internal and external communications on behalf of the executive(s). Monitor and triage email correspondence, escalating as appropriate.

Travel & Expense Support:
Arrange travel and accommodations. Prepare and reconcile expense reports in a timely manner.

Document & Records Management:
Prepare and format documents and presentations.

Maintain organized digital and physical filing systems.

Cross-functional Liaison:
Serve as a point of contact for internal and external stakeholders, representing the executive office with professionalism.

Office & Project Support:
Assist with general office tasks such as printing, filing, courier coordination, and greeting visitors. Collaborate with Senior Executive Assistants on special projects and initiatives as needed.

Digital Savviness:
Leverage digital tools and platforms (e.g., Zoom, Docu Sign, cloud based systems) to support virtual collaboration, document sharing, and workflow optimization.

Let's Talk about You!

3-5 years of experience in an administrative or executive assistant role, ideally within financial services or a regulated industry.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., MS Teams, SharePoint, Concur).

Strong written and verbal communication and interpersonal skills.

Excellent organizational skills, with high attention to detail and accuracy.

Ability to manage multiple priorities and adapt to changing demands.

Proven ability to manage sensitive information with integrity and discretion.

Bilingualism (English/French) is an asset.

Post-secondary education in business administration or a related field is preferred.

Commitment to diversity, equity, and inclusion in all communications and interactions is valued and encouraged.

What we offer [For full-time permanent roles] Competitive discretionary bonus Market leading RRSP match program Medical, dental, vision, life, and disability benefits Employee Share Purchase Plan🏽 Maternity/Parental top-up while you care for your little one Generous vacation policy and personal days Virtual events to connect with your fellow colleagues Annual professional development allowance and a comprehensive Career Development program A fulfilling opportunity to join one of the top Fin Techs and help create a new kind of banking experience

The incumbent will be working hybrid and in office time will be spent working from Equitable Bank’s additional office space located at 2200-25 Ontario Street, Toronto, ON
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