Administrative Coordinator Job Toronto area,Ontario Canada,Administrative/Clerical

Responsibilities include but are not limited to:

Responsibilities include but are not limited to:

Co-ordinate University of Toronto educational events related to academic activities in Behavioural Neurology, such as City-Wide Educational Behavioural Neurology Evenings

Oversee the activity in Neurology related cost centres with regular and active reporting to the Head of Neurology

Draft letters and information bulletins related to operations of the Division of Neurology, eg notices announcing fellowship training opportunities

Coordinate the National Grand Rounds in Neurology

Manage speaker evaluation and attendance for International Behavioural Neurology Videoconference Rounds and National Neurology Grand Rounds using online surveys

Coordinate national and international travel arrangements

Calendar management for the Head of Neurology

Edit weekly videos of International Behavioural Neurology Videoconference Rounds and arrange to have them posted on a Baycrest website

Plan and organize the World Federation of Neurology election campaigns for the Head of Neurology

Provide administrative and coordination support on special international projects such as development of World Federation of Neurology eLearning Hub

Provide guidance to clinical secretaries in their scheduling of patients to ensure the there are no conflicts that interfere with the efficient operation of the Division of Neurology

Use Pub Med or Medline to keep the head of Neurology’s curriculum vitae updated based on new publications, presentations, and other activities

Responsible for Meeting minutes

Qualifications include but are not limited to:

· Diploma in Office Administration – Executive (i.e. Seneca College) or recognized equivalent.

· Bachelor’s degree in related field is an asset

· 3-5 years related experience providing coordination and administrative support in a health care setting is required

· Experience with database administration

· Proficiency in MS Office Suite (Word, Excel, Access and PowerPoint)

· Knowledge of statistical software (e.g., SPSS) data management and databases (e.g.: Medidata RAVE, Open Clinica etc) would be an asset.

· Superior verbal, written and listening communication skills.

· Ability to communicate effectively, tactfully and persuasively at all levels of the organization.

· Ability to work effectively with a range of stakeholders.

· Demonstrated ability to work effectively with staff at all levels, including other members of the Senior Management team and support personnel.

· Excellent proofreading and editing skills.

· Exceptional organizational, planning and time management skills.

· Ability to work under pressure to tight deadlines

· Ability to manage multiple, often competing priorities.

· Ability to maintain a flexible schedule.

· Ability to proactively manage work by effectively anticipating priorities and potential deliverables.

Compensation:

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.

For this position, the salary range is $51,634 to $64,542. The target hiring range is $51,634 to $59,000 per year.

Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.

Additional Benefits:

Vacation Entitlement

Opportunity to enroll in the extended health and dental benefit plan

Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)

Access to 24/7 Employee Assistance Program


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