Administrative Coordinator, Learning and Academic Innovation
Job in
Toronto, Ontario, M5A, Canada
Listing for:
CIS Ontario
Full Time
position
Listed on 2026-01-17
Job specializations:
-
Administrative/Clerical
Education Administration
-
Education / Teaching
Education Administration
Job Description & How to Apply Below
Employment
Terms:
Full-Time, Permanent
Start date:
August
The Administrative Coordinator supports the College’s SK-Year 12 learning program and academic innovation projects and provides a wide range of high-level administrative, office, project management, research, data work and reporting support in a busy, dynamic and highly confidential environment. The Administrative Coordinator, Learning and Academic Innovation works in a procedural, consensus-building manner with faculty, students, parents and staff in keeping with the school’s vision, mission and values.
This role coordinates the activities of standing committees, supports the Learning and Academic Innovation team and their interactions with students, colleagues and parents, and works collaboratively across all College departments to support the implementation of strategic and operational goals in Learning and Academic Innovation.
This Administrative Coordinator of Learning and Academic Innovation offers direct, high-level support to the Vice Principal, Learning and Academic Innovation, as well as general operational administrative assistance to the Director, Norval, the Director, Wellbeing and Pluralism and the Director, Lang Leadership Lab.
This job posting is for an existing vacancy.
Key Responsibilities and Tasks
Support and coordinate day-to-day activities and administration for the Vice Principal, Learning and Academic Innovation
Develop and implement effective administrative procedures to ensure the efficient operation of the office of the Vice Principal;Coordinate the schedule for the VP Learning and Academic Innovation, including arranging appointments, conference calls, travel on school business, meetings with external and internal constituents (the latter including team/committee meetings, individual meetings with direct reports, reports with individual students and student groups);Ensure the calendar is always current with precise and thorough details for all scheduled activities and prepares briefing notes as appropriate;Serve as the first point of contact for the office of the Vice Principal. Receive visitors and answer calls and enquiries effectively, prioritizing action as required;Prepare a variety of meeting materials, correspondence and reports for the Vice Principal and ensure all communications emanating from the office are accurate and of the highest professional standard;Support the Program Senior Leadership Team (PSLT) with agendas, note-taking, long-range planning, project information and support, tracking action item follow-up. Provide support to other committees/teams chaired by the Vice Principal as needed;Coordinate the logistics of select projects/events managed out of the Vice Principal’s Office including arranging location bookings, catering, invitations, documentation materials, audio-visual preparation, organizing stakeholder participation, etc;Support special functions and events for the Vice Principal and the team.Provide support gathering information, preparing reports, tracking progress and acting as a liaison among various parties throughout the different stages of design and implementation of academic innovation projects, such as the Systems Transformation IB Diploma Programme pilot, and ongoing operational activities, such as the Connor Chair program, the VPs reports to the Senior Leadership Team and the Board of Governors, the whole school calendar process including the Days of Awareness..Operational and Administrative Support for the Director of Norval, Director of Wellbeing and Pluralism and Director of the Lang Leadership Lab
Develop and implement administrative procedures to ensure the efficient operation of significant matters under the direction of the Vice Principal and Directors;Provide calendar support (in particular arranging student/parent meetings as needed) and project/event support for Directors;Prepare and distribute communication to students, parents and colleagues;Coordinate the logistics of key ongoing wellbeing and pluralism initiatives, including the annual all-employee Community Reads:
Pluralism Book Club (preparation of relevant communications, purchase and distribution of books,…
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