Operations Administrator
Job in
Old Toronto, Toronto, Ontario, M5A, Canada
Listing for:
Metro Toronto Convention Centre
Full Time
position
Listed on 2026-01-17
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management
Salary/Wage Range or Industry Benchmark: 55100 - 58000 CAD Yearly
CAD
55100.00
58000.00
YEAR
Job Description & How to Apply Below
Location: Old TorontoCurrent Opportunity
Operations Administrator
Department
Operations
Job Classification
Full-Time
Salary Range
$55,100 - $58,000
ABOUT THE MTCC
Located in the heart of downtown Toronto, the Metro Toronto Convention Centre (MTCC) is Canada’s most successful convention and trade show facility. The MTCC welcomes approximately 1 million visitors each year, hosting a variety of events from meetings and conventions to public shows and galas. The Centre is an economic driver, a proud supporter of our community, and a meeting place where meaningful connections are made.
Beyond helping planners create successful events, we believe that “Our People are the Centre.” Our talented team is our greatest strength, and we offer a corporate culture that values work-life balance, great benefits, professional development, wellness, and fun.
Want to take a look behind the scenes? Visit our employee Instagram page:
JOB RESPONSIBILITIES
Administrative Support:
Performs general administrative duties and functions.Verifies and finalizes works orders at the end of each event.Records information/statistics for the purpose of follow-up and record keeping.Coordinate and request paid duty police officers based on event requirements with Toronto Police.Schedule and maintain accurate records of company health and safety training.Review, respond, and obtain Safety Compliance Manager approval on fire safety replies.Track and record details obtained from the fire safety replies.Maintain records of safety data sheets in coordination with other MTCC department administrators.Coordinate the restocking of first aid kit supplies with third party vendor.Assists the Safety Compliance Manager and Director of Security Operations in office administration to ensure achievement of mandated goals and objectives.Assists security team in maintaining various security audit and incident reports.Maintains reports for outstanding security system service calls.Assist the manager with capital projects by organizing and maintaining files.Administrator of the Emergency Preparedness Plan.Administrator to the Joint Health & Safety Committee and Contractors Committee.Records departmental meeting minutes.Places requests for ordering supplies and materials.Provide monthly Reception Relief supportSupport employee programs through participation in Social Committee Support other Operations department as required in the absence of department coordinatorFinances:
Assists and prepares annual budget reports and monthly financial reports.Responsible for timely processing of all work orders and invoices using systems such as:
Momentus and Adaco.Works with Accounting regarding invoice payment, capital reports, month end reports.Externally consult with contractors and suppliers regarding invoices, onsite work.Interpersonal Contacts:
Communicates internally with all staff/departments regarding reports, to obtain work orders, for clarification and/ or for requests.Manager to review work, clarify/resolve issues and to determine priorities.Externally this position communicates with service providers to request and schedule health and safety training for various internal departments.Employee Support:
Assists Security Supervisors with employee payroll.Assists Security Supervisors in maintaining uniform storage and inventory control.Level of Responsibility:
Ensures appropriate office support is available for the delegation of work orders that have come in. In addition, provide ongoing office support in functions such as: word processing, filing.Assist in providing proper billing information for a client, which may cause problems with department revenues and / or upset client should the information be inaccurate. QUALIFICATIONS
College Diploma in a related field.Knowledge of Health & Safety Processes is an asset.A minimum of one year administrative experienceProficiency with computerized systems and Microsoft Word, Excel, Outlook and Powerpoint, Adaco, Momentus, Workforce and Windows.Excellent written and verbal communication skillsAbility to think outside the box and be creative.Attention to detail and ability to handle multiple projects simultaneously in a fast-paced environment.Self-sta…
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