Administrative Assistant III

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Administrative Assistant IIIApply locations Toronto, ON time type Full time posted on Posted 2 Days Ago job requisition  R Bay Street (93021), Canada, Toronto,Toronto, Ontario,Administrative Assistant III

About Capital One Canada.

For over 20 years, we’ve been on a mission to change banking for good and build relationships by making credit accessible, simple, intuitive and rewarding. We want to help Canadians succeed with credit, because we believe in people — in our customers, in our associates, and in talent like you!

About the Team

Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 3 to 5 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities.

You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

About the Role

In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.

Your Responsibilities:

• Provide heavy and detailed proactive calendar management for multiple executives, interacting with both internal and external leaders, assistants and other stakeholders to coordinate a variety of complex executive meetings. This will include accurate and verified subjects, attendees, supporting documentation and preparation, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

• Organize and coordinate logistics of executive meetings, events and offsites through heavy partnership and collaboration with other departments. Logistics include catering, room/venue booking, audio/video and other essential services as needed to ensure meetings run smoothly

• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems

• Assist leaders with the preparation and distribution of presentation material

• Prepare professional business communication documents including memos, letters, and emails

• Answer incoming calls and provide support as required by capturing detailed, inclusive messages that allow the executive to respond effectively

• Potentially screen executive emails to support prioritization

• Build and maintain good business relationships with executives and administrative staff across our various organizations

• Participate in general administrative duties (copying and faxing), distributing mail, ordering supplies, coordinating meals, managing celebratory events, ad-hoc projects, committees and/or group events

• Maintain the highest level of customer service externally and internally across the entire business

• Promote a fun and team-oriented work environment

Basic Qualifications:

• High School Diploma, GED or equivalent certification

• At least 2 years of Administrative experience

• At least 2 years of experience in Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Preferred Qualifications:

• Associates Degree

• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment

• At least 3+ years of calendar management supporting multiple executives

• At least 1+ years of experience in Google Suite

• At least 1+ year of meeting and…