Executive Assistant to VP​/MD

We’re building a relationship‑oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered  team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit

You’ll be joining CIBC’s Capital Markets Risk Management Team as an Executive Assistant. In this role, you’ll provide day‑to‑day administrative support to the VP/MD. The Executive Assistant is accountable for providing secretarial, operational and administrative support for one or more Executive level managers within a medium to large size business group on activities that generally span up to a one‑month timeframe.

The role monitors and ensures that all established administrative and operational processes and control standards are followed, contributing to the effective and efficient operation of the business group.

• Calendar Management — Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
• Travel Arrangement & Expense Reporting — Arrange travel arrangements and maintain travel expense account including expense submissions to People Soft on behalf of the Executives. Arrange group travel as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
• Professional Support — Prepare standard correspondence, minutes, reports and presentations of a confidential, strategic and/or specialized nature, ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting.
• Administrative Duties — Provide ongoing administrative support such as assisting with onboarding/off‑boarding activities for new and departing employees, which include processing requests for technology requirements, business cards, corporate cards, expense and travel profiles, etc.

• Experienced administrative professional with 3‑5 years as an Executive Assistant in a highly professional, confidential and fast‑paced environment.
• Strong communicator with excellent verbal and written communication and interpersonal skills to interact with a wide range of individuals, requiring tact, diplomacy and discretion.
• Digitally proficient with strong command of the MS Office suite, including Word, Excel, PowerPoint and Outlook.
• Detail oriented with critical‑thinking skills that inform decision making.
• Values matter to you. You bring your real self to work and live our values—trust, teamwork and accountability.

• Recognition in meaningful, personalized ways, including competitive salary, incentive pay, banking benefits, a benefits program*, a defined benefit pension plan*, an employee share purchase plan, vacation, wellbeing support and Moment Makers, our social, points‑based recognition program.
• Technological toolkit and spaces that simplify collaboration to create innovative solutions for our clients.
• Cultivated culture with initiatives like Purpose Day—a paid day off dedicated to investing in your growth and development.
• Subject to plan and program terms and conditions.

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and provide an accessible candidate experience. If you need accommodation, please contact Mailb
• CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.
• You must be legally eligible to work at the specified location(s) and, where applicable, have a valid work or study permit.
• We may ask you to complete attribute‑based assessments and other skills tests (e.g., simulation, coding, French proficiency).
• We use artificial intelligence tools during the recruitment process to help us get to know more about you and give you the opportunity to learn more about us.

Toronto - 81 Bay, 29th Floor

Regular

37.5

Accountability, Communication, Decision Making, Event Management, Multitasking, Office Administration, Organizational Efficiency, Travel Coordination