Legal Assistant, Corporate
Job in
Toronto, Ontario, M5A, Canada
Listing for:
Osler
Full Time, Part Time
position
Listed on 2026-01-16
Job specializations:
-
Administrative/Clerical
Business Administration, Legal Secretary
Job Description & How to Apply Below
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.
We are currently recruiting for a Legal Assistant (LA) in our Corporate Department. The LA will proactively and independently manage the practice and provide the LPs with a high level of support in order to enhance practice efficiency. Along with superior multi-tasking, administrative and communication skills, the successful candidate will demonstrate initiative, have the ability to work in a fast-paced environment, and provide excellent client service.
Corporate experience is required.
Major Responsibilities and Duties
Manages the LP's inbox by proactively monitoring and responding to emails to keep current on developments within filesMaintains the LP's calendar, including organizing appointments and meetings, arranging facilities, AV/hospitality, preparing agenda, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention. Booking travel arrangements as neededPoint of contact with clients and various internal and external stakeholders to provide assistance and information as required. Develops and maintains effective relationships with clientsProvides necessary support for LP’s roles in Firm management and on boards of not-for-profit enterprisesAdministers client accounts by ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, and addressing client inquiriesProvides support for conference and other business development activities including speaking notes and presentation materialsSupports client development activities, such as managing LPs’ bios, entering/updating information into client relationship database, assisting with development of pitch materialsManages new file setup, including gathering and researching information for client intake process, workspace management, creating and managing files in document management systemCoordinates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and other materials. Effectively utilizes document production services and other resources for document production activitiesReceives, researches, prepares for and follows up on audit inquiriesPerforms other duties as required to achieve Firm objectivesPosition Requirement
Education and Experience
The position requires the completion of a Community College diploma in Office, Legal or Business Administration plus a minimum of five years’ experience working in a professional services or legal environment. An equivalent combination of education, training and experience may be considered.
Knowledge and Skills
Extensive experience supporting a Partner’s practice and maintaining a high level of discretion and confidentiality at all timesExcellent attention to detail, with strong written and verbal communicationStrong technical skills (MS Office Suite)Organizational and time management skills required to effectively multi-taskHighly responsive and able to successfully manage changing prioritiesCommitment to teamwork along with the ability to take initiative and work independentlyTakes full responsibility for assigned tasksKnowledge of legal proceduresDrafting and proofreading skillsWe are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.
Accessibility and Accommodation
We thank all applicants…
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
