Assistant to Chair TERM

Date Posted: 01/12/2026
Req : 46593
Faculty/Division: UofT Mississauga
Department: UTM:
Visual Studies
Campus:University of Toronto Mississauga (UTM)
Position Number:

Description:

The university’s second largest division, U of T Mississauga has 17 academic departments and offers 156 programs in 92 areas of study. Home to approximately 15,000 students and over 1,000 faculty and staff, the campus houses the Mississauga Academy of Medicine, Centre for Medicinal Chemistry and Institute for Management and Innovation. With its distinctive interdisciplinary programs such as forensic sciences and biomedical communications, U of T Mississauga offers a broad array of continuing education programs and professional masters programs.

Established in 1967, the campus features award-winning architecture, robust community partnerships and a dynamic student environment set amongst 225 acres along the Credit River in Mississauga.

The Department of Visual Studies is a small and dynamic department that offers a range of courses and programs that cultivate visual literacy through the study of the history, theory, and practice of art, film, and visual culture. We are committed to understanding the meaning and power of images and their impact on our lives and communities. Under the general direction of the Chair, and reporting to the Department Manager, the incumbent provides administrative assistance to the Chair including academic processes for searches, reviews, tenure and promotion, reception support, general administrative support to the Department of Visual Studies such as acting as the first point of contact, coordinating meetings and events, and liaising with students.

• Applying established standards when administering academic search activities
• Following administrative rules and procedural instructions
• Collecting documentation required to carry out the tenure and review processes from senior leadership
• Collecting feedback from PTR committee members
• Passing on dossiers to committee members for review
• Determining logistical details and activities for events and/or programming
• Coordinating meeting schedules, agendas, materials, action and follow‑up items
• Informing senior staff of impending deadlines

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years of related experience.
• Proficient with the use of PC/MAC including standard Microsoft Office software.
• Experience maintaining websites and related software.
• Minute‑taking skills are required.
• Excellent organizational, verbal and written communication skills.
• Ability to work well under pressure and maintain confidentiality.
• Familiarity with University systems including ROSI/ACORN and Blackboard/Quercus is highly desirable.
• An aptitude for creative design using Word and publishing software an asset.

• Approachable
• Multi‑tasker
• Possess a positive attitude
• Responsible
• Team player

Closing Date: 01/23/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 10 – $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

This is a term opportunity until June 2027.

Candidates who are members of Indigenous, Black, racialized and 2

SLGBTQ+ communities, persons with disabilities, and other equity‑deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment…