Executive and Governance Assistant

This is a meaningful role where you can make a difference every day for people living with inflammatory bowel diseases (IBD). Our ideal candidate is proactive, detail-oriented and thrives working in a small, entrepreneurial environment that is cause-driven and community oriented. The individual will need to exercise good judgment, create and maintain relationships with all levels and be able to balance multiple priorities.

The ideal candidate has a can-do attitude and takes the initiative.

RESPONSIBILITIES

Executive Support

Establish and maintain processes to ensure the smooth operations of the CEO Office.

Completes administrative tasks for the CEO including managing calendar, expense reports, travel plans, itineraries and agendas.

Prepare briefing notes and track follow-ups from select high impact meetings.

Communicates with Board members, donors, staff, volunteers and government officials on matters related to the CEO's initiatives.

Prioritizes matters addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral or response and follows up.

Ensures smooth communication between the CEO's office and internal departments; maintains credibility, trust and support with senior leadership staff.

Board Support and Liaison

Manage logistics for the Board and committee meetings, including scheduling, accommodations, travel, agenda and materials, drafting minutes and providing onsite and virtual assistance.

Establishes work-back schedules for the Board, AGM and Board committees.

Creates and maintains up-to-date tracking of all motions, reports and action items presented at the Board and committee meetings.

Ensures that By-laws, policies and procedures are followed and updated as required.

Coordinates the development and revision of foundational governance materials such as terms of reference, code of conduct, policies, etc.

Participates as an adjunct member of the senior management team including scheduling meetings and tracking action items.

Assists in coordinating the agenda of senior management team meetings, off-sites and all-team meetings.

Maintains a shared stakeholder engagement tracker for CEO and Senior Leadership Team.

QUALIFICATIONS

Post-secondary education required in a related field;

5-7 years experience supporting C-Level Executives, preferably in a non-profit organization and a minimum of 2 years experience working with a board of directors;

Ability to build relationships with stakeholders, including staff, board members, external partners and donors;

Expert level interpersonal and communication skills; both oral and written;

Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail;

Demonstrated proactive approaches to problem solving with strong decision-making capability;

Adaptable, resourceful team-player who can also be effective independently;

Proven ability to handle confidential information with discretion and demonstrate high level of customer / client service;

Knowledge of non-profit governance a strong asset;

French language skills are an asset; and

Ability to work a flexible schedule as some evening and weekend work is required.

We encourage you to apply even if you do not meet the entire list of qualifications. We are interested in the candidate as a whole rather than just meeting the checklist.

WHY YOU SHOULD JOIN US

Flexible hours; we aren’t strict 9-5ers!

Hybrid environment; some days at home and some days in our downtown city-view office.

Work-life balance; we understand you have life outside of work and we respect that as an organization.

Extended health and dental employee benefits program

Employer matching RRSP program.

Last but not least, a passionate and diverse team championing our values;
Courageous, Inclusive, Authentic and Collaborative, working towards a GREAT cause!

ABOUT US

Crohn’s and Colitis Canada is on a relentless journey to find the cures for Crohn’s disease and ulcerative colitis and improve the lives of everyone affected by these chronic diseases. Collectively with the support of volunteers, researchers, donors and the community, we are transforming the…