Administrative Assistant - Hibret Co-operative Homes

Full‑time Administrative Assistant – New Hibret Co‑operative Homes
Job Posting: Full‑time Administrative Assistant

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Location: Downtown Toronto, ON

Position Type: Full‑time with Benefit Package

Final date to receive applications: Friday January 23 rd, 2026

Are you a highly organized and detail-oriented professional passionate about community ekran? We are seeking an Administrative Assistant to join our dynamic cooperative environment. This role is perfect for someone who thrives in a collaborative setting and is eager Hochner support the day-to-day operations of our co‑op while fostering strong relationships with members and staff.

If you have experience in the co‑op sector or a similar administrative role, we’d love to hear from you!

• Provide administrative support to the Manager, ensuring smooth operations and compliance with co‑op bylaws and policies.
• Prepare and maintain corporate records, member files, and financial documents.
• Assist with board and member meetings, including issuing notices and preparing reports.
• Manage financial tasks such as processing deposits, collecting housing charges.
• Issuing approved notices to members.
• Coordinate maintenance work orders and handle member inquiries with professionalism.
• Maintain office systems, including record-keeping, filing of all documents, inventory control, and member communications.
• Assist with RGI collection of members’ documents and calculating RGI’s on an annual basis.
• Foster a welcoming and professional office environment for members and visitors.
• Assisting the manager with other work-related duties regarding the co‑op’s operations.
• Assist the maintenance worker with work orders and follow up with members and contractors.

• Proven experience in an administrative role, preferably within a co‑op or non‑profit setting.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in office software (e.g., Microsoft Office) and record-keeping systems.
• Proficiency in calculating RGI’s.
• Ability to multitask, prioritize, and work independently under supervision.
• A collaborative spirit and commitment to community values.

• Be part of a supportive and mission‑driven co‑op community.
• Engage in meaningful work that directly impacts members and operations.
• Flexible schedule with occasional evenings or weekends as needed.

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and interest in the role by January 23 rd , 2026 . Please forward all resumes to . We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Note: This position offers a unique opportunity to grow within a collaborative environment. If you’re ready to contribute your skills to a thriving co‑op, apply today! New Hibret Co‑op is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. This position offers a full benefit package after the probation period.