Administrator, Administration

Position Title
:
Administrator, Administration

Status Of Employment
:
Permanent

Position Language Requirement
:
English

Language Skills
:
English (First Official Language), English (Reading), English (Speaking), English (Writing)

Work at CBC/Radio-Canada
At CBC/Radio‑Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance. Do you think you have the ability and drive to keep up with this exciting, ever‑changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date
: :59 PM

The Administrator / Office Manager is responsible for the development, management & communication of all administrative processes and office procurement for CBC Studios. The role supports a large team of managers, Technical Producers and unionized staff, manages projects and events for the department, and reports to the Sr. Director of CBC Studios.

• Develops, plans and oversees the implementation of all administrative practices to support a wide variety of departmental activities. Establishes priorities, manages logistics and ensures the timely deployment of resources including business support, ergonomic and healthy work environment for CBC Studios.
• Manages departmental inventories, overseeing purchases and deployment of equipment and supplies. Manages, orders and maintains office supplies, cellular and IT assets, software licenses and other technology. Responsible for a budget spend and forecast.
• Acts as a key contact for Real Estate related activities, office moves, storage and other business needs.
• Plans, develops and maintains departmental information systems, records and project archives. Reviews office procedures, with an eye to sustainability and inclusiveness, and implements changes when necessary.

• Responsible for all mass departmental communications to provide information to and for CBC Studios team. Maintains departmental microsites, external website, social media accounts, curating content and ensuring vetting by appropriate stakeholders. Maintains photo archives and formats.
• Initiates new ideas and projects as required. Communicates updates related to operations, staffing, business policy reminders, and employee related activities.

• Oversees the administration of staff changes and onboarding processes including the required communication of health & safety processes, time reporting policies, and travel support.
• Works with teams to assist with large event travel requirements and accreditation. Requires the booking of travel and administrative processes for TEMs reporting for large staff of employees and management.
• Acts as the primary communication point with building security for all employees (staff, casual and contract) ensuring access processes and policies are adhered to.
• Initiates and coordinates office set‑up for new employees or departmental moves including arrangements for security passes, keys and call trees, Google, VPN, ban and phone lines. Arranges for provision of workspace, furniture and computer workstations including arranging for installation of standard software. Provides training on systems to staff or arranges training as required.

• Oversees the administration of the departmental administrative budget expenditures. Authorizes related expenditures. Evaluates the budget on a continuous basis, analyzing budget variances and recommends course of action to maintain budget integrity. Forecasts year‑end financial position for administration/office expenditures and prepares cost summary reports on a regular basis.
• Provides support for Technical Stores procurement when required.
• Negotiates service contracts with outside suppliers, as required. Tracks contract payment terms, deliverables and invoices through the Business Manager.