Quality Assurance, Project Assistant

Quality Assurance, Project Assistant

A job description is available upon request

Date Posted: 01/08/2026
Req : 46564
Faculty/Division: VP & Provost
Department: Office of Vice President & Provost
Campus: St. George (Downtown Toronto)
Position Number:

The Office of the Vice-Provost, Academic Programs (VPAP) supports the activity of the University of Toronto in academic policy; for-credit academic programming; academic change, including production of the graduate calendar; initiatives relating to academic programming; and the cyclical review of academic programs and units.

Reporting to the Director, Academic Programs, Planning and Quality Assurance, the Quality Assurance, Project Assistant provides comprehensive administrative and project coordination support to the Office of the Vice-Provost, Academic Programs. The incumbent supports quality assurance and planning initiatives by coordinating project activities, tracking and collecting information on project progress, scheduling meetings and appointments, preparing and maintaining records, and ensuring the accuracy and completeness of documentation.

The Project Assistant liaises with internal stakeholders, supports governance- and audit-related processes, manages confidential information, and contributes to the effective execution of strategic projects through meticulous organization, follow‑up, and attention to detail.

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Booking rooms and arranging appropriate accommodations
• Verifying the accuracy and completeness of documents
• Writing routine documents and correspondence
• Maintaining information on digital platforms
• Scheduling appointments
• Verifying the accuracy and completeness of documents

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two years experience in an administrative or project support position
• Experience in preparing, organizing, and maintaining files to ensure accuracy and completeness.
• Experience in identifying, tagging and uploading relevant documentation to Share Point
• Experience coordinating logistics and scheduling of site visits, including room bookings, catering, IT support, and meeting preparation.
• Strong knowledge of MS Office Suite (Excel, Word, PowerPoint), Outlook, MS Teams, Zoom, and SharePoint.
• Strong attention to detail and meticulousness are vital for ensuring strict adherence to standards and regulatory requirements
• Ability to prioritize tasks, multitask, and manage calendars/meetings effectively
• Professionalism, customer service, and ability to work with diverse people.

• Knowledge of university academic cycles, structures, policies, and governance processes.
• Superior written and verbal communication skills

• Approachable
• Cooperative
• Meticulous
• Organized
• Resourceful
• Team player

Note:
This is an 18-month term position with a potential start date from February 1, 2026, to July 31, 2027.

Closing Date: 01/16/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Term;
This is an 18-month term position.

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035.

Job Category: Administrative / Managerial

Recruiter: Fiona Chan

Candidates who are members of Indigenous, Black, racialized and 2

SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see (Use the "Apply for this Job" box below)..

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with…