Facilities Administrator; On-site

Position: Facilities Administrator (On-site, Monday to Friday)
At CAAT, we’re passionate about what we do. And it shows!

Here, you’ll find a cultural spark in everything we do – from the way we partner with members and employers, to the way we work, collaborate, and grow. It doesn’t just feel different  
* is* different. We’re one of the fastest-growing pensions in the country for a reason. We challenge the status quo, making a real impact on the hundreds of employers we serve – from education institutions to major corporations and household brands. And we’re just getting started. Driven by core values and a shared purpose, we’re fierce champions for better retirement security, known for our can-do culture where everyone plays a role in bringing our vision to life.

If this sounds like a fit, we’d love you to be a part of it.

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* About the Role:

** We are seeking a Facilities Administrator to join our Office Services team.

This role plays a key part in ensuring the smooth operation of our office environment by supporting day-to-day facilities maintenance, coordinating with external contractors, and maintaining a clean, organized, and welcoming workspace. The Facilities Administrator also manages inventory, supports office moves, and provides administrative support, including reception coverage. Your contributions will help foster a productive and positive workplace that supports the success and growth of CAAT Pension Plan.
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* Please note:

** This is a full-time, on-site role at our Downtown Toronto office. Candidates should be available to work from the office Monday through Friday.
** As the Newest Member of our Team, You’ll:
*** Provide comprehensive facilities maintenance support for office premises and staff, ensuring a safe, functional, and clean environment.
* Coordinate and oversee regular maintenance activities with external contractors and the landlord.
* Maintain cleanliness and organization of office areas, including meeting rooms, kitchens, and work spaces.
* Monitor inventory, organize stock, and order stationery and kitchen supplies.
* Assist with tracking and processing facilities-related invoices.
* Handle office/desk moves, including clearing vacated workstations.
* Manage the service ticketing system and support meeting room and catering setups.
* Serve as the primary backup for reception duties, including mail sorting, courier packages, and covering breaks and absences.
* Support compliance with the Plan’s Joint Health & Safety committee and Life Safety team.
** To Succeed, You Bring:
*** A Community College diploma in Office Administration or Facilities Management, or equivalent work experience.
* A minimum of three years of progressive experience in office facilities support.
* Strong organizational skills, attention to detail, and the ability to manage priorities independently.
* Proficiency in Microsoft Office programs, including Word, Excel, Outlook, and SharePoint.
* Excellent oral and written communication skills with the ability to build instant connections with internal and external stakeholders.
* A professional image with a warm, positive, and welcoming demeanor.
* Strong problem-solving skills and a proactive approach to managing tasks.
* Physical capability to handle tasks such as lifting up to 40–50 lbs and significant walking.
* Flexibility to support a variety of office administrative tasks as needed.
* The target hiring salary for this position is $51,000.00 - $60,000.00. Placement within our salary range will be based on factors such as internal equity, market conditions, and the candidate’s experience, skills, and qualifications relevant to the role.
** No artificial intelligence tools are used to screen, assess, or select applicants for this position. Artificial intelligence tools may be used to help recruiters identify potential candidates on external platforms. All hiring decisions are made by human reviewers.
* At CAAT, we believe innovation, passion, and purpose are ingredients for a great work environment. We’re incredibly proud of our people and the remarkable impact they have as catalysts for change. We’re committed to attracting and keeping great talent, which means competitive compensation, exceptional benefits, and an environment…