Unit Secretary, Labour and Delivery, PTT; J1225-0727

Unit Secretary, Labour and Delivery, PTT (J)

We invite applications for the Unit Secretary, Labour and Delivery, PTT (J) position at North York General Hospital
. The role includes administrative, secretarial and receptionist support for the Labour & Delivery unit in a confidential, sensitive and professional manner.

Your goal in this position is to perform administrative, secretarial and receptionist support for the Labour & Delivery Unit, in a confidential, sensitive and professional manner. You have effective written and spoken communication skills, use your critical thinking and problem‑solving skills, and embrace the challenge of prioritising work demands in a fast‑paced and stressful environment. This position supports the Hospital’s academic mandate by advancing care through teaching, learning and/or transforming care through research and innovation.

• Communicate with staff, patients, families, internal and external parties.
• Accept, coordinate and triage telephone calls and inquiries and process them in an appropriate and timely manner.
• Coordinate various interdepartmental activities and requests such as transportation of patients for tests, discharges and services required on the unit.
• Assume responsibility for identification and advancement of issues and concerns with the Unit Administrator or Coordinator in a time‑sensitive manner.
• Compile and disseminate material/documents related to Program activity.
• Maintain attendance/time reporting information and arrange appropriate relief including agencies.
• Transcribe physicians' written orders in an appropriate and timely manner.
• Process online orders, notify appropriate staff and specific departments as required.
• Support clinicians with system order entry functions.
• Process requisitions as required (blood work, CT, etc.), maintain documentation and follow up on outstanding information (e.g., test results, follow‑up appointments).
• Maintain organization of admissions, discharges, outstanding orders and patient‑related information including kardex and medication information.
• Dismantle charts and enter information electronically as required.
• Prepare statistics, reports and discharge instructions.
• Photocopy, prioritise and process information as required.
• Manage unit supplies, services and repair needs.

• Grade XII (high school) diploma.
• A medical office assistant certificate or a minimum of one year of comparable office experience with medical orientation.
• Medical terminology course preferred.
• Accurate minimum typing speed of 45 w.p.m.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint).
• Ability to perform medical transcription.

Working at NYGH means working with a dynamic team of healthcare providers, staff and volunteers in one of Canada’s leading hospitals. This is a part‑time temporary position (12‑month contract) with 8‑hour shifts – days, evenings and nights, including weekends, on an as‑needed basis in the Labour and Delivery unit. We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan.

• Ensure to meet the deadline – only applications received by the closing date will be considered.
• We will review all applications and will contact those selected for an interview.

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.

Seniority level: Entry level

Employment type: Full‑time

Job function: Administrative

Industry: Hospitals and Health Care

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