Corporate Communications Coordinator

About Rakuten Kobo

Rakuten Kobo Inc. is the world’s digital bookseller, created by and for book lovers. Owned by Tokyo-based Rakuten Group and headquartered in Toronto, Kobo’s millions of worldwide users can read anytime, anywhere, on any device. With a mission to make reading lives better for all, Kobo connects readers to stories through thoughtful and personalized curation of eBooks and audio books, and the best dedicated eReaders and apps for reading.

A Corporate Communications Coordinator provides operational and administrative support to the Corporate Communications team, focusing on internal communications for our Toronto office, local event coordination, and executive communications logistics. This role streamlines daily operations, ensuring smooth execution of communication initiatives while freeing senior resources for strategic priorities and maintaining consistency with Kobo’s brand voice and values.

• Assist in formatting, scheduling, and distributing internal communications such as the monthly internal newsletter, team announcements, and employee celebrations for Kobo’s global team.
• Coordinate logistics for Toronto-based internal events, including booking meeting rooms/venues, managing RSVPs, coordinating AV equipment setup, and preparing communications materials for town halls, milestone celebrations, and social events such as the annual Toronto holiday party.
• Help maintain and organize internal communications content on Kobo's intranet and other platforms, ensuring information is current and easily accessible for Toronto employees.

• Provide logistical support for executive communications activities, including scheduling meetings and compiling presentation materials.
• Organize and maintain files for executive bios, headshots, and communications templates, ensuring all materials are up‑to‑date and adhere to Kobo's branding and corporate voice.

• Assist with flagging relevant trends for review to support understanding of the evolving ecosystem of the industry.
• Format, proofread, and prepare corporate communication materials, such as internal memos and press release drafts, under supervision.

• Help the Specialist and Head of Corporate Communications plan and execute Kobo's participation in local Toronto events, including research into local tech/literary communities, vendor coordination (catering, venue setup), and on‑site support.
• Manage inventory of promotional materials, Kobo devices, and giveaways for local events.

• Provide general administrative support to the team, such as scheduling meetings, processing invoices, managing supplies, and organizing shared digital assets.
• Assist with budget tracking for internal events and local initiatives.

• Conduct basic research to support communication initiatives, such as identifying local event opportunities or gathering feedback on internal communications.
• Assist in compiling simple reports on communication effectiveness, such as internal email open rates or event attendance.

• Bachelor’s degree or college diploma in Communications, Public Relations, Marketing, or a related field.
• 1–2 years of experience in communications, public relations, event coordination, or an administrative support role. Internships within a corporate environment, especially in technology or publishing, are highly valued.

• Exceptional organizational and time‑management skills with attention to detail in a fast‑paced, flexible environment.
• Strong written and verbal communication skills and an understanding of brand voice.
• Proficiency in Microsoft Office Suite and comfortable learning new communication platforms (Slack, intranet systems, media monitoring tools) and hybrid meeting technologies.
• Ability to take initiative, prioritize tasks, and work effectively both independently and as part of a team.
• Proactive, adaptable, positive attitude and willingness to learn about Kobo’s mission and workplace culture.
• Ability to handle sensitive information with discretion…