Business Officer

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.

UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

Union:
Non-Union

Number of Vacancies : 1
New or Replacement Position:
New
Site: 700 University Ave, Toronto
Department: CIHR Institute of Cancer Research at UHN

Reports to:

ICR Scientific Director & Assistant Director
Salary Range: $73,691-$85,000

Hours:

35 Hours Per Week

Shifts:

Monday - Friday
Status:
Permanent Full-Time
Closing Date:
February 2, 2026

As part of the ICR team, the Operations and Initiatives Lead plays a key role in supporting the Scientific Director (SD) and Assistant Director (AD) in the day‑to‑day operations of the Institute. This position is primarily administrative and coordination‑focused, providing essential support to ensure the efficient delivery of Institute activities. Responsibilities include organizing meetings, coordinating documentation, assisting with budget tracking and financial processes, and supporting reporting requirements.

The position also provides logistical and coordination support for international partnerships and collaborations under the guidance of the SD and AD. The successful candidate will demonstrate excellent organizational skills, attention to detail, discretion, and professionalism in managing multiple priorities. The position is located at the ICR office asional travel outside of Toronto for multi‑day periods and flexible work hours, including occasional evenings and weekends, will be necessary.

• Provide administrative and coordination support to ensure the smooth day‑to‑day operations of the Institute, including tracking budgets, managing documentation, coordinating procurement activities, physical resources, and maintaining accurate records in consultation with the SD and AD and in alignment with UHN, CIHR, and Government of Canada policies and procedures.
• Assist with budget tracking and financial reporting, including monitoring Institute Support Grant (ISG) and event budgets, maintaining accurate expense records, and preparing financial summaries and projections under the guidance of the SD and AD.
• Coordinate purchasing, payment, and reimbursement processes, ensuring expenditures comply with institutional policies and that supporting documentation is complete and accurate.
• Contribute to the administrative organization and efficiency of the Institute by maintaining internal systems, streamlining workflows, and implementing process improvements to support evolving operational needs.
• Work closely with UHN and CIHR financial teams, vendors, and service providers to support timely processing of contracts, invoices, and payments.
• Provide regular operational updates, prepare supporting materials for internal and external reporting, and respond to inquiries from stakeholders regarding administrative or financial matters, in collaboration with the SD and AD.
• Support the coordination of agreements with suppliers, consultants, and other CIHR Institutes, ensuring documentation is complete and in line with institutional requirements.
• Assist in onboarding and supporting staff as needed to ensure consistent administrative practices across the Institute.

• Coordinate and monitor correspondence, documentation, and deliverables related to ICR’s international partnerships, providing ongoing support to the SD and AD.
• Support the development of briefing notes, chart…