Executive Assistant
Job in
Toronto, Ontario, M5A, Canada
Listing for:
Black & McDonald
Full Time
position
Listed on 2026-01-13
Job specializations:
-
Administrative/Clerical
Business Administration, Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
-
Business
Business Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below
ABOUT THIS CAREER OPPORTUNITY
Black & McDonald’s Southern Ontario Region is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Executive Assistant is located in Scarborough, Ontario, and reports directly to the Vice President (VP). Duties and responsibilities include but are not limited to:
Work with discretion and tact in an environment exposed to a high level of sensitive and confidential informationAttend internal management meetings including preparation of agendas and meeting minutes, as requiredOrganize internal and external meetings and events as requested by RVP and an additional VPMaintenance of VP Calendar(s)Assist VP with a variety of administrative tasks (i.e. expenses, scheduling, errands, etc.)Respond to emails requests on behalf of the VPPrepare monthly and quarterly reports, as requiredResponsible for coordinating Bonding and Insurance requirements for Regional proposals and projectsManage and organize travel arrangements for regional staff, as requiredManage, coordinate and organize client and business development related events, as necessaryProficiency in Microsoft Office is a must – i.e. Outlook, Word, Excel, and Power Point Maintain an organized filing system of paper and electronic documentsCollaborate with other company Executive Assistants and colleagues activelyManage the day-to-day work flow as well as possess confidence and strong communication skills to interface with all levels of staffProvide backup assistance to other regional support staff, as neededAbility to multitask and meet several active and competing prioritiesSelf-starter, forward thinking, and ability to take ownership of responsibilities and manage related tasks, deadlines and effort to completionPoised, refined style of written and interpersonal communication; strong proofreading skillsOther duties as requiredCOMPETENCY REQUIREMENTS
Change OrientationCommunicates EffectivelyContinuous LearningCustomer FocusHolds Self and Others AccountableProblem Solving and InnovationTeamwork and CollaborationValues and Respects OthersEDUCATION REQUIREMENTS
Post – secondary education in a related field is considered an assetWORK EXPERIENCE REQUIREMENTS
8+ years of experience in a Senior Administrator/Executive Assistant capacityExperience in a fast-paced work environmentConstruction industry experience is considered an assetSKILLS, ABILITIES, AND OTHER REQUIREMENTS
Proficient knowledge and understanding of:
Business operations processesOrganization and time managementAdvanced user of:
MS Office (Word, Excel, PowerPoint)JD Edwards or an Oracle-based ERP system considered an assetBlack & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
Competitive compensation and benefits packages
Interesting and challenging work
Team events and outings year-round
One company with endless opportunities to learn and grow
A family business with family values
Empowered people with ambitious goals
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
