Legal Assistant; Property and Planning

Legal Assistant (Real Property and Planning)

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McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. We offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have earned the distinction of one of Canada’s Best Diversity Employers for the thirteenth consecutive year in 2025.

Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and provide the tools and opportunities to help our people develop to their full potential.

We are recruiting for a Legal Assistant, Real Property and Planning to join our team in our Toronto office. The successful candidate must have a minimum of 3 years’ of relevant experience. The candidate will be responsible for supporting lawyers with documents, calendar management, and client support. McCarthy Tétrault employees benefit from a hybrid work environment. This position is to fill an existing vacancy.

$60,000 - $80,000 annually, may vary based on the candidate’s job-specific knowledge, skills, and experience.

• Documents: preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions.
• Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc., ensuring timely completion.
• Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.

• File and Time Management: managing files including opening new files, maintaining large and complex files, developing and utilizing an orderly filing and retrieval system, organizing law and precedent files.
• Working with Records Management and Administrative Clerks to create, maintain and store client files.
• Updating calendars for assigned lawyers, including meetings, appointments, due dates and client‑related activities.

• Lawyer / Client Support: coordinating lawyer travel arrangements, preparing itineraries, travel expense reports, updating contact names and addresses in the client database.
• Coordinating client meetings, scheduling rooms and arranging catering or audio‑visual equipment.

• Mail, Fax and Phone Reception Functions: reviewing and routing incoming mail and fax communications, preparing and processing outgoing mail and faxes, arranging specialized services; handling incoming calls, responding to routine inquiries, taking messages.

• Financial and Administrative Functions: assisting with the preparation and finalization of time entry on a daily basis according to firm standards; working with Finance to coordinate new client and matter openings (KYC); coordinating activities with functional area staff; providing backup support when assistants are absent.

• Other: maintaining and updating job knowledge and technical skills, attending educational opportunities, other duties as assigned.

• Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
• Minimum 3 years of experience as a legal assistant or in a similar professional services environment.
• In-depth knowledge of business and legal terminology.
• Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
• Capacity to perform duties with speed and accuracy.
• Strong time management, organizational and multi‑tasking skills, ability to work under pressure to meet important deadlines.
• Ability to follow up on files and delays with minimal supervision.
• High level of discretion and confidentiality.
• Flexibility to occasionally work overtime.

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive…